An Administrative Executive provides high-level clerical and organizational support to senior management or a team Their responsibilities often include managing schedules coordinating meetings handling correspondence and maintaining records while also ensuring smooth office operations and potentially supporting HR functions Here s a more detailed breakdown of common roles and responsibilities Core Administrative Functions Scheduling Coordination Managing calendars scheduling appointments coordinating meetings and arranging travel for executives or teams Communication Management Handling incoming and outgoing correspondence including emails phone calls and mail and ensuring timely responses Record Keeping Filing Maintaining organized physical and electronic files records and databases ensuring accuracy and confidentiality Office Management Overseeing daily office operations maintaining office supplies coordinating with vendors and ensuring a functional and organized workspace Document Preparation Assisting with the preparation of reports presentations and other documents for meetings and presentations Meeting Support Preparing agendas taking minutes distributing relevant documents and coordinating logistics for meetings Additional Responsibilities HR Support Assisting with onboarding new employees maintaining employee records and managing leave requests Financial Support Monitoring office expenses assisting with budget preparation and tracking invoices Event Planning Assisting with the planning and coordination of company events meetings and training sessions Compliance Ensuring adherence to company policies and relevant laws and regulations Team Support Providing support to other team members assisting with administrative tasks and facilitating communication Vendor Management Liaising with external vendors suppliers and clients to ensure smooth business operations Project Support Assisting with project management tasks including tracking deadlines deliverables and follow-ups Contact - (phone hidden) Job Type Full time Pay 20 000 00 - 40 000 00 per month Schedule Day shift Language English Preferred Work Location In person