Vendor Costing, Pipeline & Delivery

Location - Kochi / remote, with vendor-site and review attendance as required

Duration - 3-6 months, renewable The role We commission feature VFX from external studios. This role independently vets what those studios quote — scope, effort, rates, schedule — and then owns the client-side relationship through production: pipeline and turnover standards, day-to-day vendor communication, and holding vendors to schedule, spec and quality until final delivery.

Costing and delivery sit with one person deliberately: whoever challenges a bid should be accountable for whether it was achievable. The consultant advises us as a client and must hold no commercial ties to bidding vendors.

Responsibilities Bid vetting and award

- Review quotes at shot, sequence and asset level: man-days by discipline, seniority mix, iteration allowance, supervision overheads, render and licence costs.
- Identify padding, missing scope, unrealistic schedules and unpriced dependencies — plates, on-set data, delivery specs.
- Maintain internal rate cards and cost-per-shot benchmarks; flag deviation in both directions.
- Test vendor capability against claims — headcount, render capacity, security readiness, subcontracting — and treat an under-priced bid as a risk, not a win.
- Produce comparison matrices and a written award recommendation; support negotiation with technical arguments and viable de-scopes.
- Review SOWs, assumptions and exclusions, change-order and overage terms with legal and procurement.

Pipeline and turnover

- Set hand-off standards in both directions: plates, resolutions, colour space and LUTs, naming conventions, EDL/XML turnover packages, camera and on-set data.




- Ensure vendor pipelines interoperate — essential where sequences split across studios or assets are reused between them.
- Own cross-vendor asset and version control, so nothing is built, or paid for, twice.
- Manage the VFX-to-DI interface: conform, final pulls, deliverable formats, handover schedule.

Vendor communication and delivery

- Single point of contact between production, the VFX Supervisor, editorial, DI and every vendor.
- Run weekly vendor calls, shot reviews and note transmission — most overage traces back to late or ambiguous notes.
- Own the master cross-vendor shot schedule and status tracker; catch slippage early and drive recovery rather than post-mortems.
- Manage cross-vendor dependencies so no studio idles waiting on another.
- Enforce delivery: technical QC on receipt, retake tracking, final sign-off, source-file turnover.

Cost control

- Track actuals against approved bids; validate every change order and overage claim.
- Escalate variance early, with a recommended course of action.
- Post-show cost debrief and vendor performance review, feeding back into benchmarks.

Requirements

- Feature films, mandatory — credits on 3–4+ released features, turnover through to final delivery. Episodic and advertising credits are welcome additions but not substitutes.
- 8–12+ years in VFX with direct ownership of bidding and budgeting: VFX Producer, Line Producer, Head of Production, or VFX Supervisor with commercial exposure.




- Proven multi-vendor delivery — 8+ vendors and 3000+ shots concurrently on a single feature at ₹15-50 Cr scale, delivered on schedule.
- Command of feature turnover mechanics: colour pipeline and ACES, conform, EDL/XML, deliverable specs, DI handover.
- Working knowledge of Nuke, Houdini, Maya, Flame/Resolve, and fluent daily use of ShotGrid/Flow or ftrack as the delivery backbone.
- Solid Excel/Sheets modelling — auditable cost models and schedules.
- Firm but constructive with vendors; exceptional written communication; assumes nothing is understood until it is confirmed in writing.
- Preferred: experience on both vendor and client side; familiarity with RFP and tender processes; vendors across [India, SEA, EU] and multiple time zones.

Deliverables Cost vetting report and comparison matrix per bid

- rate-card and cost-per-shot benchmark database
- turnover specification issued to all vendors
- master shot schedule and weekly status report
- QC and retake log with delivery sign-off
- post-show cost and vendor review.

Success measures Validated savings against original quotes

- reduced change orders and budget variance
- on-time final delivery
- first-pass technical QC acceptance rate
- fewer avoidable retakes traceable to notes or turnover errors
- no delivery-blocking surprise reaching leadership unwarned.

Terms Signed NDA before access to bid data. Written declaration of interests — no financial or employment relationship with bidding vendors during the engagement or for 3 months either side, and no commissions or referral fees. All benchmarks, templates and reports created remain our intellectual property. Skills: vendor coordination,pipeline,feature films,vfx,bid vetting

📌 VFX Consultant-Vendor Management & Delivery (Feature Films) (India)
🏢 Art Technology and Software
📍 India