Description Davies Supply Chain is currently defining a target operating model for the management of IT assets and renewals, where this new role will take responsibility for supporting project asset management and renewals on an ongoing basis. The role will report into the Asset and Renewals Team Lead and will be responsible for several key areas. Take responsibility for all Project software or hardware requests, including issue and track relevant licenses/assets and update asset register as appropriate.

Manage forecasts of Project requirements within Projects team and communicating these to key suppliers.

Build out a set of reports to provide Projects with the information required on stock levels, delivery and tracking.

Liaise with Project teams and key suppliers to answers queries and resolve issues.

Attend meetings with key suppliers to manage project requirements

Attend meetings with key internal stakeholders to manage expectations and requirements.

Manage project escalations to minimise risk to the project delivery

Manage the rapid integration stock to ensure devices are available for call off at any time against advised forecasts.

Manage and fulfil pipeline of tickets supplied via Service Now

Liaise proactively with the end user/requestor to ensure regular updates are provided on outstanding requests

Ensure all requests are fulfilled within SLA's

Raise PO's in P2P system

Reduction in IT contract renewal spend vs budget Key Responsibilities Role Objectives of the roleThe objective of the role will be to deliver best in class service for all renewals and asset Project requests.

This will be delivered through: Ensuring all SLA's are meet and preferably exceeded

Continued improvement in processes

Effective communication with stakeholders on progress and estimated resolutions times.

Generate and process purchase orders (POs) in compliance with established procurement policies and procedures

Collaborate with internal stakeholders to understand their procurement requirements and gather necessary information for PO creation

Reduction in IT contract renewal spend vs budget

Review and validate vendor invoices, ensuring accuracy and adherence to agreed-upon terms and conditions

Manage the procurement ticketing system, ensuring timely resolution of user queries and issues related to purchase orders and vendor management

Support vendor onboarding processes, including collecting vendor information, verifying credentials, and maintaining vendor records





Monitor and maintain accurate procurement documentation, such as contracts, agreements, and vendor profiles

Oversee and manage end-to-end supply chain/procurement activities, including purchase order processing, vendor management, and contract administration

Serve as a primary point of contact for internal stakeholders, vendors, and suppliers, addressing inquiries, resolving issues, and providing guidance on supply chain-related matters

Manage the procurement ticketing system and provide guidance to other team members on resolving complex purchase order issues, vendor onboarding, and contract management

Analyze procurement data, generate reports, and provide insights on spend analysis, cost savings, vendor performance, and other key metrics to support decision-making and strategic planning

Stay updated on market trends, emerging technologies, and regulatory changes impacting procurement and supply chain management, and share knowledge with the team

Assist in generating reports and analysis on asset utilisation, compliance, and financial aspects of IT assets

Support cross-functional teams in audits and assessments related to IT asset management.

Generate reports and analysis on asset utilisation, compliance, financial aspects, and performance metrics

Collaborate with IT, finance, and procurement teams to ensure accurate tracking of asset-related costs, budgeting, and forecasting

Stay updated on industry trends, licensing models, and software asset management best practices

Represent the IT asset management team in audits and assessments, providing necessary documentation and support

Continuously improve IT asset management processes and systems to enhance efficiency and accuracy

Handover to BAU teams for ongoing requirements

Complete reports to ensure budgets are met and managed effectively

Manage software assets to ensure availability for Projects is met HW Related Objectives Manage the end-to-end lifecycle of IT hardware assets, including procurement, deployment, tracking, and retirement.





Conduct regular audits and physical inventories to ensure accurate tracking of hardware assets and compliance with licensing and regulatory requirements.

Collaborate with procurement teams to optimise hardware procurement processes, including vendor selection, contract negotiation, and asset tracking.

Coordinate with internal stakeholders to assess hardware needs, plan refresh cycles, and ensure productive asset utilisation.

Develop and maintain hardware asset documentation, including specifications, configurations, warranty information, and service contracts. SW Related Objectives Manage software assets throughout their lifecycle, including procurement, deployment, tracking, license management, and compliance.

Conduct regular audits and reconciliation of software licenses to ensure compliance with licensing agreements and optimize license utilization.

Collaborate with procurement teams to optimize software procurement processes, negotiate licensing agreements, and track software contracts.

Coordinate with internal stakeholders to assess software needs, maintain license compliance, and optimize software deployment.

Maintain accurate records of software license entitlements, activations, and deployments.

Collaborate with IT teams to monitor and manage software license renewals, upgrades, and maintenance agreements. Skills, Knowledge & Expertise Ideally have experience of ServiceNow ITSM ticket management

Strong service management, customer support experience

Understanding of P2P systems and requisitions/PO's

Experience in managing to SLA's, in terms of defining monitoring and reporting

Experience of refining end to end workflows

Stakeholder engagement: Ability to communicate clearly and engage with stakeholders and users to gain information and relay updates clearly

IT Experience: Understanding of IT hardware, Software and Telecoms

Communication: Ability to clearly and articulately communicate

Financially savvy: Understanding of basic budgeting and financial terms

Contractual knowledge: Familiarity with commercial contractual terms

Data analysis: Ability to manipulate and analyze data in Excel

Integrity: Acts always with integrity and transparency, both internally and with external suppliers

Ideally has experience of purchase to pay systems (Coupa) and or requisition processes

Output orientated: Has a result driven mindset and challenges the norm

Global exposure: Ability to work in a global environment

📌 Supply Chain Analyst (Pune)
🏢 Saarthi
📍 Pune