Responsibilities

Incoming Mobility (Exchange &

- Visiting Students) (10%)

- Coordinate with partner universities and respective students for nominations, applications and course mappings.

- Liaise with Housing, Student Life, and Academics to ensure smooth accommodation and course registration.

- Oversee FRRO, visa, and C-Form/S-Form documentation with precision.

- Organize cultural and orientation events to help international students integrate into FLAME’s liberal education environment.

- Be the first point of contact for student concerns from mental well-being to academic queries.

- Regular Fortnightly (In the beginning weekly) meetings and checkups with all international students to check on their experiences and address any ongoing concerns with documentation on each meeting and discussion that has taken place.

- Maintain a running file on the google drive that documents every checking meeting with every international student separately.

- Ensure student compliance with all rules and regulations of India as well as FLAME University as per the student code of conduct and laws associated with their visa category.

Outgoing Mobility &

- MIS (60%)

- Works with the Director of the Office to announce and execute the administration of the semester exchange program at FLAME University for both Fall and Spring semesters.

- Advise all students applicants and shortlisted students on course mapping using FLAME course catalogue and that of Foreign University partners ensuring most appropriate courses are identified.





- Run the selection process for semester abroad by reviewing all applications, shortlisting them and organising interviews with the Director of the Office and the International Committee.

- Maintain an accurate database of all students nominated, accepted, and returned from semester exchanges.

- Track academic approvals, nomination letters, and credit equivalence documentation.

- Create dashboards summarizing student mobility, partner universities, and program outcomes for IO leadership.

- Regular weekly meetings and checkups with all outgoing students to expedite credit mapping, application processes and support for any visa related additional documentation address any ongoing concerns with documentation including but not limited to:

- Provisional Learning Agreement

- Partner University Application Form

- Bonafide and English Proficiency Certificate

- Support for SOP Writing for Semester Abroad Application

- Guidance on creating proof for finances and sponsorship letter

- Any additional visa related documentation

Credit Mapping &

- Learning Agreements (20%)

- Maintain version-controlled templates for provisional and final learning agreements.

- Track progress across three mapping stages (initial, provisional, final)



and ensure faculty and HoD approvals in collaboration with the Director of the International Office.

- Flag mapping delays, discrepancies, or missing documentation to Director of the International Office proactively.

- Archive and digitally index all course mappings and approvals for institutional record.

SOP Implementation &

- Process Ownership (10%)

- Serve as the internal compliance manager with IO Standard Operating Procedures.

- Identify process gaps, delays, ambiguities, and propose structured solutions to the Director of the International Office.

- Maintain a systematic and digital archive of all forms, checklists, and templates for operational continuity and easy access at any given time through the google drive.

Student Support, Logistics &

- Communication

- Coordinate end-to-end logistics for international delegations, visiting scholars, and exchange students.

- Manage student communication channels including FAQs, fact sheets, and information kits.

- Provide guidance and support on accommodation, emergency response, and cultural adaptation.

- Contribute to social media updates and visual communication using Canva or similar tools.

Required Skills

- Robust organizational and communication skills.

- Ability to work collaboratively with diverse groups.

- Proficiency in using digital tools for documentation and communication.

- Experience in student mobility programs.

- Familiarity with immigration regulations.

- Knowledge of cultural adaptation strategies.

📌 Student Mobility Manager (Pune)
🏢 Flame University
📍 Pune