Role Purpose: The role is responsible for supporting Intercompany billing operations through accurate customer billing, invoice processing, PO and WBS coordination, portal updates, aging review support, and timely resolution of billing-related issues. The position ensures smooth coordination between internal stakeholders, Intercompany teams, project owners, and business users to maintain billing accuracy, visibility, and compliance with process requirements.

Key Responsibilities

Manage INTERCOMPANY customer billing activities, including invoice preparation, validation, submission, and follow-up with relevant teams.

Coordinate monthly INTERCOMPANY invoice processing and ensure invoices are shared with the Intercompany team within agreed timelines.

Track price block and MRBR blocked invoices, provide timely status updates, and co-ordinate with stakeholders for resolution.

Support INTERCOMPANY aging and Intercompany AR review meetings by preparing invoice status, pending items, and aging-related inputs.

Maintain and update PO and WBS details in the INTERCOMPANY portal based on business requests and project requirements.

Update INTERCOMPANY PO trackers with purchase order details, WBS codes, E-Pro requests, invoice references, and processing status.

Create, update, and validate WBS details for project-related requirements, including Kallista, IE, MIRA, and other business-specific projects.

Investigate and resolve portal visibility issues where WBS or PO details are not reflecting correctly for users.

Coordinate with project owners and requestors for PO additions, WBS corrections, invoice download issues, and portal access-related concerns.

Maintain invoices month-wise in designated folders and ensure proper documentation discipline for audit and reference purposes.

Prepare process-map.

Required Skills and Competencies

Strong understanding of INTERCOMPANY billing,



Intercompany invoicing, PO, WBS, and AR processes.

Good working knowledge of invoice tracking, blocked invoice follow-up, and billing reconciliation activities.

Ability to coordinate effectively with finance, project, Intercompany, and business stakeholders.

Attention to detail in maintaining trackers, invoice records, WBS details, and supporting documentation.

Proficiency in Excel for maintaining PO trackers, invoice status updating, and billing summaries.

Ability to prioritize urgent billing issues and follow up proactively until closure.

Explicit written and verbal communication skills for stakeholder updates, formal emails, and review inputs.

Systems and Tools Internal Portal updates to be done for PO, WBS, and project-related updates.

SAP or related finance systems for invoice and billing reference checks.

Microsoft Excel for PO tracking, invoice status monitoring, dashboards, and aging summaries.

SharePoint / OneDrive folders for invoice storage, document control, and audit reference.

Microsoft Outlook and Teams for stakeholder communication and follow-up coordination.

Key Deliverables

Accurate and timely INTERCOMPANY customer billing and invoice processing.

Update PO and WBS records in the INTERCOMPANY portal and related trackers.

Timely resolution or escalation of blocked invoices and portal visibility issues.

Complete monthly invoice documentation with proper folder discipline.

Clear billing status dashboards and pending-item summaries for review meetings.

Effective support for AR aging reviews, Intercompany reviews, and management reporting.

Good to have skills

Power-BI hands on.

Copilot understanding.

Expert in Excel spreadsheet

Reporting and Presentation of Financial report.

Education

Any Post Graduation in Finance (MBA/ M.com)(Freshers can also apply)

If Graduate should have experience of 3-4 years in Finance role.

📌 Sr. Executive - Finance & Accounts (Pune)
🏢 KOHLER India
📍 Pune