Job Summary This hybrid SME procurement role focuses on direct procurement operations within a global enterprise using MS Office and SAP direct procurement tools to manage procure to pay activities with accuracy and compliance. The specialist will optimize sourcing and purchasing workflows support cross functional teams and ensure timely delivery of materials while maintaining data integrity and contributing to cost efficiency and sustainable business impact.

Responsibilities Manage end to end direct procurement activities by executing purchase requisitions and orders in alignment with company policies and operational targets to ensure uninterrupted supply of goods and materials

Coordinate with internal stakeholders to gather detailed purchasing requirements and translate them into precise procure to pay transactions that support project timelines and cost objectives

Maintain accurate purchasing data in SAP for direct procurement by updating material codes prices and supplier information to enhance data quality reporting and audit readiness

Analyze procurement spend using MS Office tools to prepare detailed reports dashboards and summaries that support management decisions on cost optimization and supplier performance

Monitor order status delivery timelines and invoice matching in the procure to pay cycle to resolve discrepancies quickly and protect continuity of business operations

Collaborate with suppliers to clarify order details delivery schedules and documentation needs by using clear and professional communication in English to reduce errors and delays

Support continuous improvement initiatives in the procurement function by documenting process gaps proposing practical enhancements and contributing to standard operating procedure updates

Ensure strict adherence to company compliance guidelines and procurement controls by validating approvals contract terms and documentation before processing purchase orders





Work closely with finance and accounts payable teams to facilitate smooth three way matching between purchase orders goods receipts and invoices in the procure to pay workflow

Prepare and maintain procurement files such as order logs supplier records and pricing history using structured MS Office formats to enable transparency and audit traceability

Assist in identifying opportunities for consolidating orders and optimizing reorder quantities to reduce inventory risk while supporting operational efficiency and sustainability goals

Provide timely status updates to stakeholders on order progress risks and resolutions in clear written and spoken English to enhance trust and alignment across business functions

Support hybrid work model requirements by efficiently managing digital documentation remote collaboration and virtual meetings to maintain productivity across onsite and remote settings Qualifications 4+ years experience in practical experience in direct procurement operations by handling daily purchase requisitions purchase orders and supplier interactions with precision and accountability

Apply proficient MS Office skills including spreadsheets presentations and documentation tools to analyze procurement data and communicate findings in a clear structured manner

Utilize hands on experience with SAP direct procurement modules to process transactions maintain master data and troubleshoot common system issues that impact procure to pay activities

Bring proven knowledge of procure to pay procurement processes including requisitioning ordering goods receipt and invoice handling to ensure compliant and productive workflows

Communicate effectively in English with the ability to read write and speak clearly in a business context to support coordination with stakeholders suppliers and finance teams

Adapt reliably to a hybrid work environment by managing tasks time and collaboration tools in a way that sustains consistent service levels during regular day shifts

Show commitment to continuous learning in procurement practices systems and data analysis techniques to enhance contribution to organizational efficiency and societal value through responsible sourcing

📌 SME-Procurement (Chennai)
🏢 Cognizant
📍 Chennai