Prompts/Practice Management/Onboard a recent client without missing a document Practice Management Onboard a new client without missing a document Six months in, you find nobody collected last year's returns and the portal login still sits with the previous CA. AllPracticeGSTAuditIncome TaxAccounting Prompt You are assisting an Indian Chartered Accountant onboarding a new client.

Context

- Client: {client_name} - Entity type: {entity_type} - Services starting: {services} - Prior advisor status: {prior_advisor} (continuing / switching / unknown) - I may paste what the client already shared.

Tasks: 1.

Build a KYC checklist for Indian practice: identity, constitution docs, PAN/TAN/GSTIN/DIN, bank, Udyam/MSME if relevant, related parties.

- Build a records intake checklist for the engaged services (books, GST portals, income-tax, TDS, ROC, payroll, fixed assets, loan docs). 3.

Separate

Must-have before kickoff vs Can-follow-within-14-days.

- Draft a polite client email requesting documents with a clear folder structure.
- Flag risk items if prior advisor handover is incomplete (password ownership, pending notices, open assessments).

Constraints

- Tailor to entity type; do not dump irrelevant company-only items on a proprietorship.
- Do not invent document names that are not standard in Indian practice.
- No marketing fluff.

Expected output KYC checklist table: Item | Why needed | Owner (client/firm) | Priority.

- Records intake checklist by service area.
- Client email draft + suggested Drive/folder tree.
- Handover risk flags.

Example Sample data Client: Meridian Cold Chain Logistics Pvt Ltd (fictional) Entity type: Private limited company Services starting: GST compliance + bookkeeping Prior advisor status:



switching (relationship ended after last year's audit) Already shared: incorporation certificate, PAN, one bank statement; GSTIN and DIN details not yet shared Sample output KYC checklist table (excerpt): Item Why needed Owner Priority Certificate of Incorporation Confirms legal entity Client Must-have: received PAN & TAN Needed for all filings Client Must-have: PAN received, TAN pending GSTIN(s) & registration certificate Needed for GST scope Client Must-have, not yet shared DIN of all directors Needed for ROC cross-checks Client Must-have, not yet shared Board resolution appointing the firm Statutory record Client Can-follow within 14 days Udyam registration Only if MSME Client Can-follow: confirm applicability Records intake checklist: GST: last 3 months' filed GSTR-1/3B, GST portal login, ITC ledger extract.

Bookkeeping: prior FY trial balance, current-FY bank statements, chart of accounts if maintained on Tally.

Client email draft: Subject "Meridian Cold Chain: documents needed to start GST & bookkeeping"; body lists the must-have items above with a 14-day soft deadline.

Folder tree: /Meridian Cold Chain/01_KYC, /02_GST, /03_Books, /04_Correspondence.

Handover risk flags: previous advisor relationship ended after last year's audit: confirm no pending notices or open assessments before kickoff; GST portal login ownership unconfirmed: flag as Must-have before the first return is due,



since access may still sit with the outgoing advisor. Illustrative sample, not a real client. Tips State entity type and services up front or the checklist becomes bloated.

Ask for a "minimum viable kickoff pack" when the client is slow.

After receipt, run a gap list and park non-blockers instead of delaying all work. Works with ChatGPT, Claude, and Gemini Tired of copy-pasting prompts and client data into ChatGPT? Try Provi AI, built for Indian tax professionals and accountants.

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