Job Summary

As part of the Gallagher Center of Excellence (GCoE) - Business Enablement vertical, the Project Coordinator / Senior Project Coordinator plays a critical role in supporting large-scale, cross-functional initiatives for Gallagher Benefits Services (US) and other global divisions. The role is designed to enable structured execution, strong governance, and leadership-ready reporting across strategic and operational programs. Acting as a central point of coordination, the role works closely with business, operations, and enablement teams to ensure initiatives progress seamlessly from strategy to execution.

Responsibilities extend beyond traditional project tracking to include proactive stakeholder coordination, risk awareness, and structured delivery support helping senior leaders stay informed, organised, and focused on priority decisions. The individual will provide hands-on project and operations coordination support for US and global campaigns, partnering with divisional stakeholders and central services

Responsibilities

- Develop end-to-end program and project plans, including scope definition, timelines, milestones, dependencies, and ownership models.
- Create and maintain detailed trackers that are continuously updated based on evolving business priorities, risks, and external events.
- Ensure alignment between strategic objectives and execution plans across multiple initiatives.
- Design and establish structured cadence models (weekly, bi-weekly, monthly) for effective governance of multiple workstreams under each program.
- Define agendas, discussion themes, and success criteria for cadence calls to ensure focused and outcome-driven conversations.
- Maintain continuity across meetings by tracking follow-ups, carry-forward items, and closure status.
- Act as the primary coordination point across global, cross-functional stakeholders spanning business, operations, technology, and leadership teams.
- Support stakeholders by organizing inputs, clarifying ownership,



and translating complex discussions into executable actions.
- Facilitate alignment across regions and seniority levels to unblock progress and accelerate decision-making.
- Produce weekly and monthly program updates tailored for senior leadership consumption, focusing on progress, risks, decisions required, and next steps.
- Create executive-ready presentations (PowerPoint), documents (Word), and summaries as per leadership needs.
- Develop concise, high-impact one-pager updates that summarize program status, milestones achieved, upcoming priorities, risks, and mitigation plans.
- Ensure messaging is balanced, transparent on challenges while remaining solution-oriented and forward-looking.
- Adapt content structure and language to suit CXO and senior leadership audiences.
- Release detailed Minutes of Meeting (MoMs) and action item trackers after each governance and working session.
- Clearly capture discussion points, decisions made, action owners, and timelines.
- Track action completion and follow up proactively to ensure accountability.
- Continuously identify and flag risks, challenges, and inter-workstream dependencies.
- Surface concerns early with clear articulation of business impact.
- Proactively suggest alternative approaches or mitigation routes to keep programs on track.
- Act as a strategic thought partner to senior stakeholders by helping structure discussions, prioritize focus areas, and prepare leadership communications.
- Enable leaders to stay organized across multiple initiatives by providing clarity, structure, and execution visibility.
- Perform all other duties as assigned.

Key Competencies




- Project Management Expertise: Demonstrates robust expertise in project management principles, methodologies, and tools.
- Leadership and Team Management: Exhibits strong leadership qualities, guiding and mentoring project teams to achieve high performance.
- Communication Skills: Possesses excellent verbal and written communication skills.
- Risk Management and Contingency Planning: Proficient in identifying potential risks and developing effective mitigation strategies.
- Stakeholder Satisfaction: Dedicated to understanding and meeting stakeholder needs and expectations.
- Process Improvement: Continuously seeks opportunities to enhance project management processes and methodologies.
- Technical Proficiency: Bachelor s degree or equivalent qualification in Project Management and a strong interest in Operations Coordination. Strong technical skills across Microsoft Office Suite.
- Analytical and Problem-Solving Skills: Strong analytical skills, capable of assessing complex situations and developing effective solutions.

Qualifications
- Bachelor s or Master s degree in Business Administration, Communications, Project Management, or a related field, with 5-8 years of professional experience; or Bachelor s or Master s degree, or equivalent qualification, in Project Management, with a strong interest in transitioning into operations management and coordination.

Experience
- 5-8 years of experience in a relevant role
- Proven ability to oversee multiple programs, align initiatives with organizational objectives, and improve processes
- Strong background in program management, strategic leadership, and resource allocation
- Advanced technical skills across the Microsoft Office Suite

Disclaimer: This job posting has been aggregated from external source. Role details, content, and availability are subject to change. Applicants are advised to confirm the latest information directly on the company website before applying.

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