Position: Director's Secretary / Executive Secretary

Key Responsibilities:

- Provide comprehensive secretarial and administrative support to the Director.

- Manage the Director's calendar, appointments, meetings, and travel arrangements.

- Draft, review, and manage correspondence, reports, presentations, and official documents.

- Coordinate meetings, prepare agendas, record minutes, and follow up on action items.

- Act as the primary point of contact between the Director and internal/external stakeholders.

- Maintain confidential records, files, and documents with a high level of discretion.

- Coordinate with various departments to ensure timely execution of tasks assigned by the Director.

- Screen phone calls, emails, and visitors, and prioritize communications appropriately.

- Track deadlines, monitor pending tasks, and provide timely reminders to the Director.

- Organize official events, meetings, conferences, and visits.

- Handle office administration related to the Director's office and ensure smooth day-to-day operations.

- Prepare MIS reports, presentations, and management dashboards as required.

Social Media Responsibilities:

- Manage the institution's official social media platforms, including LinkedIn, Facebook, Instagram, X (Twitter), and YouTube.

- Create, schedule,



and publish engaging content aligned with the institution's branding and communication strategy.

- Coordinate with departments to collect news, achievements, event updates, and success stories for social media promotion.

- Monitor social media engagement, respond to queries where appropriate, and maintain a positive online presence.

- Collaborate with the design team/agency for creatives, videos, and promotional materials.

- Track social media performance metrics and submit periodic analytics reports.

- Ensure all social media content adheres to institutional branding guidelines and approval processes.

Desired Candidate Profile:

- Bachelor's degree in any discipline; postgraduate qualification is preferred.

- 38 years of experience as an Executive Assistant, Executive Secretary, or Director's Secretary.

- Excellent verbal and written communication skills in English.

- Strong organizational, coordination, and multitasking abilities.

- Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).

- Experience in managing social media platforms and content creation.

- High level of confidentiality, professionalism, and attention to detail.

- Ability to work independently and handle multiple priorities in a fast-paced setting.

📌 Secretary To Managing Director (Chennai)
🏢 HINDUSTAN INSTITUTE OF TECHNOLOGY u0026 SCIENCE (HITS)
📍 Chennai