Job Title: Purchase Executive

Department: Purchase / Procurement

Reports To: Production Manager

Location: Ahmedabad

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Job Purpose To ensure the timely procurement of raw materials, consumables, spare parts,

packaging materials, and services at competitive prices while maintaining quality standards and ensuring uninterrupted production.

Key Responsibilities

Procurement

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Process purchase requisitions received from various departments.

Identify and evaluate suppliers based on quality, price, delivery, and service.

Obtain quotations, compare prices, and prepare comparative statements.

Negotiate prices, payment terms, delivery schedules, and contracts with vendors.

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Issue Purchase Orders (POs) as per approved procurement procedures.

Ensure timely procurement to avoid production delays.

Vendor Management

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Develop and maintain a reliable vendor database.

Evaluate vendor performance periodically.

Coordinate with vendors regarding deliveries, shortages, quality issues, and replacements.

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Identify alternate sources to reduce procurement risks.

Inventory Coordination

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Coordinate with stores to monitor inventory levels.

Ensure procurement based on minimum, maximum, and reorder levels.

Avoid overstocking and stock-outs.

Track pending purchase orders and follow up for timely delivery.

Documentation & Compliance

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Maintain complete purchase records, quotations, purchase orders, invoices,

and contracts.

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Ensure compliance with company procurement policies.

Coordinate with Accounts for invoice verification and payment processing.

Prepare MIS reports related to procurement.

Cost Control

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Identify opportunities for cost reduction without compromising quality.

Conduct market surveys to monitor price trends.

Recommend value engineering and alternate materials where feasible.

Coordination

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Coordinate with Production, Maintenance, Quality, Stores, and Finance departments.

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Resolve procurement-related issues promptly.

Support annual budgeting and procurement planning.

Key Performance Indicators (KPIs)

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On-time procurement and delivery rate.

Purchase cost savings achieved.

Vendor performance and reliability.

Purchase order processing time.

Stock-out frequency.

Inventory optimization.

Accuracy of purchase documentation.

Reduction in emergency purchases.

Educational Qualification

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Bachelor's Degree in Commerce, Business Administration, Supply Chain, or

Engineering.

Diploma/Certification in Materials Management or Supply Chain Management is an added advantage.

Experience

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25 years of experience in procurement/purchase in a manufacturing environment.

Experience in the paper, printing, packaging, or manufacturing industry is preferred.

Technical Skills

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Knowledge of procurement processes and vendor management.

Understanding of inventory control principles.

Proficiency in MS Excel and ERP systems (SAP, Oracle, Tally ERP, Microsoft

Dynamics, etc.).

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Knowledge of GST documentation and purchase-related statutory requirements.

Ability to prepare comparative statements and MIS reports.

Behavioural Competencies

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Solid negotiation skills.

Analytical and problem-solving ability.

Excellent communication and interpersonal skills.

Attention to detail.

Time management and planning.

Integrity and ethical conduct.

Ability to work under pressure and meet deadlines.

Preferred Industry Experience

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Manufacturing

Paper & Decor Paper Printing

Packaging

Engineering

Working Conditions

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Based at the manufacturing plant.

Regular interaction with vendors, stores, production, maintenance, and finance departments.

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Occasional travel for vendor visits, supplier audits, and procurement meetings.

📌 Purchase Executive (Ahmedabad)
🏢 Match Graphics
📍 Ahmedabad