1. Job Purpose

This job is responsible for supporting the company secretary in all matters related to stakeholders (including handling shareholders complaints), dealing with RTA and Depositories along with working on Rights Issue, First Call money collection, ESOP.
1. Job Context & Major Challenges

Aditya Birla Fashion and Retail Ltd. (ABFRL) emerged after the consolidation of the branded apparel businesses of Aditya Birla Group comprising ABNL'S Madura Fashion division and ABNL's subsidiaries Pantaloons Fashion and Retail (PFRL) and Madura Fashion & Lifestyle (MFL) in May 2015. Post the consolidation, PFRL was renamed Aditya Birla Fashion and Retail Ltd "This consolidation will create India's largest pure play Fashion and Lifestyle Company with a strong bouquet of leading fashion brands and retail formats. This move brings India's #1 branded menswear and womenswear players together." - Kumar Mangalam Birla, Chairman, Aditya Birla Group.

ABFRL has been founded in the belief that the first sign of success of a modern nation lies in the ability of its citizens to celebrate. India's young working population and robust economic performance has led to rising incomes which, combined with increasing global exposure, are empowering many latent wants to morph into demands. With retail expanding independently through brick and mortar as well as e-commerce, the Indian fashion consumer now deserves futuristic and comprehensive omni-channel options.

The time for ABFRL to arrive was ripe.

ABFRL aims to catalyse the business of fashion through superior infrastructure and experiences, towards a recent future.

This is a crucial position from the context of the department, providing link between the Function Head and team members. The position involves supporting the Company Secretary in dealing with all the matters relating to shareholders of the Company and ensuring the compliances w.r.t. investor grievance under the applicable laws. Additionally, it also involves monitoring and supervising the actual execution of the tasks associated with the same.





The position also possesses inherent challenge of completing the Job Purpose in ever-evolving regulatory and statutory scenario of the Country. In addition to the above, the position also requires support from finance and HR department.

The Major Challenges include:

1. Real time update on shareholding changes
2. Effective functioning of Registrar and Transfer Agent
3. Quick co-ordination with various stakeholders within the organisation
4. Principal Accountabilities

Accountability

Supporting Actions

Annual Report

Support the Company Secretary in following activities:

1. Printing, dispatch and tracking of Annual Report to stake holders.
2. Payments to various outside agencies.

Shareholding Pattern and its monitoring, Investor Complaints and Periodic Investor Tracker

Support the Team in

1. weekly preparation and reporting of change in Shareholding Pattern to the CFO of the Company;
2. Ensuring correct and timely transfer/ deletion/ transmission of Shares and Debentures;
3. Ensuring prompt settlement of investor grievances and minimising the Investor Complaints.
4. Preparation of quarterly shareholding pattern to be filed with Stock Exchanges.
5. Preparation of Sandhya Report.
6. Top 10 Shareholders in each Category.
7. Upload of Sandhya Report on ABG portal weekly.
8. Redressal of Investor Grievances and correspondences received by the Company/RTA;
9. Tracking Status of complaints/queries received from Shareholders and ensuring that the same are resolved within reasonable time.

Payments
1. To receive invoices and verify the amounts with previous invoices.
2. Take approvals w.r.t. ABFRL, ABRL and RKN and raise E-forms only for ABFRL invoices.
3. Send the invoices of respective companies for payment.
4. Ensure timely follow-ups for payment and payment advice/ UTR numbers.

Other Matters
1. Evaluating options for Change of RTA.
2. Co-ordinate with Grasim for transfer of Clause 5A shares in ABFRL demat account.
3. Co-ordinate with Grasim for handover of Physical share certificates in Grasim Custody.
4. Providing data for CP listing docs.
5. Helping for issuance of NCDs

📌 Manager - Company Secretary (Mumbai)
🏢 Aditya Birla Fashion and Retail
📍 Mumbai