About the Role

We are looking for an experienced Administration & Facilities Manager to lead and manage end-to-end administration and facility operations across our offices. The ideal candidate will have extensive experience in managing large corporate facilities, vendor operations, workplace services, security, housekeeping, transport, and infrastructure while ensuring operational excellence, cost optimization, and compliance with statutory and safety standards.

The role requires a proactive leader capable of managing multiple stakeholders, driving workplace automation, and ensuring a secure, efficient, and employee-friendly work environment.

Key Responsibilities

Administration & Facility Management

- Manage day-to-day administration and facility operations across multiple office locations.
- Ensure uninterrupted workplace services, including housekeeping, security, cafeteria, transport, reception, mailroom, and office maintenance.
- Maintain office infrastructure, utilities, and workplace assets to ensure high service standards.
- Plan and execute office expansions, relocations, renovations, and facility transition projects.

Budget & Cost Management

- Prepare, monitor, and manage annual administration and facility budgets.
- Drive cost optimization initiatives without compromising employee experience or service quality.




- Monitor operational expenses and identify opportunities for process improvements and savings.

Vendor & Contract Management

- Manage end-to-end vendor lifecycle, including selection, onboarding, negotiations, contract administration, performance reviews, and renewals.
- Ensure vendors consistently meet agreed service levels and contractual obligations.
- Build and maintain strong relationships with external service providers and business partners.

Security, Safety & Compliance

- Oversee physical security operations across office locations.
- Ensure compliance with statutory regulations, fire and life safety requirements, and organizational policies.
- Coordinate safety audits, emergency response plans, mock drills, and business continuity initiatives.
- Identify operational risks and implement appropriate mitigation strategies.

Workplace Operations

- Drive workplace efficiency by optimizing office space utilization and occupancy planning.
- Ensure seamless employee support services and maintain high workplace satisfaction.
- Support business expansion by planning infrastructure and facility readiness.

Required Qualifications

- Bachelor's degree
- Postgraduate qualification or MBA is preferred
- 12-15 years

📌 Manager-Administration (Gurugram)
🏢 Espire Infolabs
📍 Gurugram