Header

JOb overview

- Preparation & management of CAPEX and REVEX budgets for the given region in compliance with VFAR. Conduct variance analysis of budgets periodically.
- Provide uninterrupted logistic support (stationary, printing, courier service etc.) to VFS Global operations.
- Ensure efficient facilities management in Company guest houses, pantry/ cafeteria etc.
- Responsible for management of cafeteria including provision for refreshments and basic amenities such as restrooms, first aid etc.
- Responsible for the procurement of landline, video conferencing and cell phone communication equipment.
- Ensure productive vendor performance evaluation and commercial negotiation. Ensure timely payments to vendors, landlords etc.
- Ensure the identification of premises and legal compliances before signing L&L; agreements and monitor refurbishment / repairs & maintenance for the region.
- Ensure timely insurance and renewal of property and premises.
- Ensure proper accounting and documentation as per internal and external audit requirements.
- Roll out of Major Refurbishment Projects. Involvement in infrastructure projects to monitor the refurbishment costs, progress and completion where resources are required at multiple sites or multiple resources at a major site.
- Maintain register for office equipment and Memorandum of Assets for Furniture and Fixtures.




- Ensure compliance with service level agreements for all administration facilities and ensure that regional administration team’s performs to the optimum satisfaction of all stake holders in VFS Global.
- Ensure legal compliance while procurement of office materials and capital goods.
- Ensure compliance with VFS Global’s information security policies and procedures.
- Ensure compliance with ISO 14001 by efficient management of power, AC systems, generators and amenities like water, etc.
- Ensure compliance with ISO 9001 processes and procedures with respect to administration.
- Maintain documentation of assets to assist finance in reconciliation with SAP.
- Ensure submission of Admin related MIS reports and monthly reports of expenditure on stationary, refreshments, etc.
- Ensure procurement details are stored in SAP.
- Liaison with mission for provisioning facilities management at their end.
- Ensure proper training of Admin staff and outsourced vendor staff.
- Ensure internal customer satisfaction of all stakeholders.
- Ensure judicious use of natural resources.
- Adhere to the environment health and safety policy/objectives and guidelines of the organization.

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Skills

Education

Experinece

Competencies

BC-Communication

BC-Delivering Results

BC-Diversity Sensitivity

BC-Entrepreneurship

BC-Leadership

BC-Networking

BC-Personal & Prof Dev.

BC-Quality & Service Orientation

BC-Teamwork and Collaboration

FC-House Keeping

FC-Liaisoning

FC-Procurement

FC-Stationary Management

📌 Lead / ZM - Administration (Ahmedabad)
🏢 VFS Global
📍 Ahmedabad