Title: Executive Secretary

Your Profile

- Bachelor's Degree in any discipline from a recognized university.
- Minimum 7 years of relevant experience as an Executive Secretary, Executive Assistant,

or Personal Assistant supporting Managing Directors, CEOs, CXOs, or Senior Leadership.

- Excellent verbal and written communication skills.

- Mandatory language proficiency: English, Kannada, and Hindi.

Knowledge of additional regional or foreign languages will be an added advantage.

- Excellent interpersonal and stakeholder management skills.
- Highly mature, skilled, and capable of handling confidential information with

complete discretion.

- Strong analytical and decision-making abilities with the maturity to understand business

situations and act appropriately.

- Exceptional organizational, planning, and multitasking abilities.
- Strong follow-up skills with the ability to ensure timely closure of action items.
- Excellent drafting skills for professional emails, letters, presentations, MOMs, and reports.
- Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook), Microsoft Teams,

and other business collaboration tools.

- Well-groomed, presentable, and courteous with a customer-centric approach.
- Must be punctual and committed to adhering to office timings.

Roles & Responsibilities

- Manage the Managing Director's calendar, appointments, meetings, and travel schedules.
- Coordinate and organize internal and external meetings, including preparation of agendas

and Minutes of Meeting (MoM).





- Draft and manage professional correspondence, reports, presentations, and confidential

documents.

- Act as the primary point of contact between the Managing Director and internal/external

stakeholders.

- Track action items, follow up with departments, and ensure timely closure of assigned

tasks.

- Coordinate domestic and international travel arrangements, including flights,

accommodation, visas, and itineraries.

- Maintain confidential records, executive files, and business documents with a high level of

discretion.

- Provide administrative and executive support to ensure the smooth functioning of the

Managing Director's office.

- Perform any other responsibilities assigned by the Managing Director.

What We Offer

- 5 Day Work Week (Monday Friday)
- Flexible work timings
- Structured learning & upskilling programs conducted by subject matter experts
- Structured leadership development initiatives designed to foster professional growth and

advancement

- Opportunity to Collaborate with highly accomplished technical experts in the field and

work with skilled and dynamic team across geographies

- Competitive salary
- Health Insurance
- Travel Reimbursement

Mobile allowances

Corporate Mobile Connection

Laptop

As a culture, priority is always given to talent within the organization for growth

Reporting Line: Managing Director

Designation: Executive Secretary

Reporting To: Managing Director

📌 Executive Assistant (Kanakapura)
🏢 Randstad
📍 Kanakapura