Position Overview:

We are seeking a proactive Shipping Operations Executive to manage end-to-end vessel operations, Shipping Agencies, port clearances, cargo loading/discharging, and documentation across India (Tuticorin) and the Maldives. The ideal candidate will ensure smooth vessel turnaround times, minimize idling/demurrage, maintain seamless coordination between cross-functional teams, and handle operational disbursements.

Key Responsibilities

1. Vessel Operations & Turnaround Management

- ETA & Port Operations: Daily monitoring of vessel ETAs, coordinating berth availability at Tuticorin, and following up on inward/outward clearance formalities in Male within target timelines to avoid anchorage delays.
- Loading & Discharge Operations: Oversee loading/discharging progress with stevedores and Chief Officers on shift/4-hour intervals. Coordinate channel and jetty inspections prior to berthing at discharge islands.
- Issue Escalation: Promptly escalate cargo delays, operational stoppages, or barge damages to site in-charges and consignees to ensure quick resolution.

2. Documentation & Authority Clearances

- Departure & Arrival Formalities: Ensure timely submission of draft/final Bills of Lading, cargo/freight manifests, shipping bills, and departure checklists to Tuticorin and Maldives port teams.
- Maldives Permits & Customs: Follow up on R-Form completions, Inter-Atoll Travel Permits (IATP), and Customs officer assignments.

3. Voyage Planning & Chartering Support

- Commercial Coordination:



Follow up with Sales for next-voyage details and align Purchase teams to expedite cargo movements when delays occur.
- Charter Party Agreements: Draft and process Charter Party agreements for own-fleet and third-party shipments, including extensions.

4. Financial & Disbursement Handling

- Port Dues & Invoices: Review and process VOCPA proforma invoices, port dues for extended stays, vendor bills (mooring, draft/bunker surveys, equipment), and Final Disbursement Accounts (DAs) for accounts processing.

Key Qualifications & Requirements

- Experience: 15 + years of experience in dry bulk/general cargo shipping operations, vessel agency coordination, or port operations.
- Domain Knowledge: Familiarity with Tuticorin Port (VOCPA) procedures, Maldives import/atoll travel formalities, draft surveys, and shipping documentation (B/Ls, Manifests, Customs clearances).
- Skills: Robust communication, proactive problem-solving, and cross-team coordination abilities (Sales, Purchase, Accounts, Stevedores, and Vessel Officers).

Business Development and Sales

- Identify and engage potential clients to drive the expansion and diversification of the vessel agency and freight forwarding business.
- Continuously monitor market trends, competitor activities and customer requirements to drive strategic growth and stay ahead in a competitive landscape.
- Develop and maintain strong relationships with shipping lines, agents, transporters, and clients.

📌 Shipping Operations Manager (Chennai)
🏢 Mohan Mutha Infrastructure
📍 Chennai