Department: Finance & Accounts Reports To: Accounts Manager / Founder

Location: Factory (Corlim Industrial Estate)

About Us: A company driven by a passion for creating functional, stylish, and high-quality modular furniture. We specialize in the design, manufacturing, and installation of premium modular kitchens and customized furniture solutions. Our commitment to excellence, attention to detail, and customer satisfaction has earned us a trusted name in the industry. Our showroom and our manufacturing unit operates from Corlim Industrial Estate in Old Goa. Since 2014, we have proudly served our clients with dedication and craftsmanship.

Position Overview:

The Accounts Executive supports the Finance & Accounts department by handling day-to-day accounting tasks, ensuring timely and accurate financial records, vendor payments, invoice tracking, and assisting with internal reporting. This role plays a vital part in maintaining financial discipline and transparency across company's operations.

Key Responsibilities:

Daily Accounting & Bookkeeping:

• Maintain accurate entries in Tally / accounting software for sales, purchases, expenses, and bank transactions.

• Track all invoices, receipts, and vouchers, ensuring proper classification and documentation.

• Record and reconcile petty cash transactions and update ledgers regularly.

Vendor & Payment Management:

• Track vendor invoices, verify them against purchase orders and GRNs (Goods Received Notes) in coordination with procurement team.

• Prepare payment schedules, ensure timely disbursements, and maintain vendor payment records.

• Maintain updated records of TDS, GST, and other statutory components on purchases.

Bank & Financial Reconciliation:

• Conduct monthly bank reconciliations and resolve discrepancies.

• Monitor and reconcile client advances, vendor balances, and follow up for pending clarifications.

Billing & Receivables:

• Generate client invoices post-confirmation of order and ensure alignment with BOQs.

• Coordinate with the sales team to follow up on outstanding receivables and update collections.

Statutory Compliance Support:

• Assist in GST filings, TDS calculations, and basic tax record preparation under guidance from the Accounts Manager or CA.

• Help maintain compliance documentation for audit purposes.

Reporting & Documentation:

• Maintain organized records of all accounting transactions both hard copy files and digitally archived documents including invoices, vouchers, receipts, and payment proofs.

• Prepare and update daily, weekly, and monthly MIS reports related to sales, purchases, payables, receivables, and cash flow summaries.

• Generate and maintain aging reports for customer and vendor accounts to monitor outstanding dues and ensure timely follow-ups.

• Assist in the preparation of internal financial reports for management review, helping with budgeting insights and expense tracking.

• Support audit preparation by compiling relevant documentation, ledger summaries, and reconciliations, ensuring all financial activities comply with company policies, statutory laws, and accounting standards.





• Coordinate with external accountant/auditors, the company CA, and internal departments to provide all necessary supporting documentation for timely audit completion.

• Maintain confidentiality and accuracy in all documentation, ensuring data integrity across systems and reports.

Petty Cash Management:

• Manage day-to-day petty cash transactions, ensuring all expenditures are authorized and supported by valid bills or vouchers.

• Maintain a petty cash register with accurate entries for each transaction, including date, amount, purpose, and department/person responsible.

• Ensure timely replenishment of petty cash through proper request and approval channels.

• Conduct periodic reconciliation of physical cash against recorded entries to ensure zero discrepancies.

• Classify and record petty cash expenses under the correct accounting heads (e.g., office supplies, travel, and maintenance).

• Submit weekly or monthly petty cash reports to the (Accounts Manager), along with scanned copies of supporting documents.

• Ensure petty cash usage remains within defined spending limits and policies set by Aarush.

• Coordinate with admin, HR, and other departments to manage petty cash needs efficiently without misuse or overspending.

• Flag any irregularities or missing documents and follow up for timely rectification.

Budgeting & Forecasting:

• Assist the Accounts Manager in the preparation of monthly, quarterly, and annual budgets by gathering data on expenses, vendor costs, and internal consumption.

• Provide cost inputs and spending trends from past records to support accurate forecasting of material procurement, operational overheads, and project expenses.

• Help monitor budget adherence across departments by comparing actuals vs budgeted figures and flagging major deviations.

• Support the creation of cash flow forecasts, incorporating anticipated client collections, vendor payments, and project execution timelines.

• Maintain spreadsheets and templates used for budgeting, and assist in preparing variance reports for management review.

• Coordinate with other departments (purchase, production, HR, etc.) to gather relevant cost estimates for upcoming projects or operational planning.

Additional Responsibilities

Documentation & Compliance:

• Ensure proper filing of tax documents, including GST challans, TDS certificates, and statutory returns.

• Maintain compliance with local tax laws, company policies, and internal approval processes.

• Coordinate with external consultants (CAs, auditors) for documentation during monthly filings or statutory audits.

Support in Procurement Coordination:

• Assist the Procurement & Stores team in matching POs with invoices,



verifying quantity and price before payment processing.

• Monitor advance payments to vendors and ensure timely adjustment against invoices.

Customer Coordination:

• Share invoice copies, receipts, and payment reminders with clients when required.

• Coordinate with the sales and CRM team to update customer ledgers and clarify payment-related queries.

Internal Cost Tracking:

• Track and maintain records of departmental and project-wise expenses.

• Assist in preparing costing summaries for kitchens, wardrobes, or full projects to help management analyse profitability.

Digital Record Maintenance:

• Ensure all financial data and supporting documents are backed up digitally and easily retrievable for audit or management purposes

Support during Company Events & Month-End Closure:

• Assist in vendor coordination, billing, and expense tracking during marketing events, exhibitions, or launches.

• Support the accounts team during month-end closings by ensuring timely entries, reconciliations, and reporting.

Required Qualifications:

Educational Qualifications:

• Bachelors degree in Commerce, Accounting, or Finance (e.g., B.Com, BBA in Finance).

• Additional certifications in Tally, GST, or basic taxation are preferred.

• Familiarity with MS Excel (including formulas, pivot tables) is essential.

Experience:

• 2-3 years of experience in an accounting or finance role, preferably in a manufacturing, interior, or modular furniture industry.

• Freshers with strong academic background and internship experience in accounting may also be considered.

Technical Skills:

• Proficiency in Tally ERP or other accounting software.

• Working knowledge of GST, TDS, invoicing, and bank reconciliation.

• Basic understanding of billing cycles, vendor payments, and MIS reporting.

• Robust command of Microsoft Excel, Word, and document management tools.

Required Skills:

Statutory& Tax Understanding:

• Working knowledge of GST, TDS, invoice structuring and basic statutory compliance.

• Ability to assist in preparing data for monthly filings and audits.

Cash & Payment Handling:

• Experience in managing petty cash, preparing payment vouchers, and coordinating vendor payments.

• Understanding of payment cycles, credit terms, and managing outstanding receivables.

Organizational & Documentation Skills:

• Ability to maintain organized financial records, both in hard copy and digital formats.

• Strong focus on file management, data backup and audit-ready documentation.

Analytical & Reporting Abilities

• Capable of preparing basic MIS reports, cost summaries, and reconciliation statements.

• Attention to detail in identifying and resolving accounting discrepancies.

Communication & Coordination:

• Effective communication skills to coordinate with vendors, internal departments, and auditors.

• Ability to handle client billing-related queries professionally and accurately.

Time Management & Responsibility.

• Ability to manage multiple tasks and deadlines efficiently.

• Disciplined, self-motivated, and capable of working with minimal supervision.

📌 Accounts Executive (North Goa)
🏢 Seekgeeks.co
📍 North Goa