Company

Whitegold Minerals & Additives Private Limited

Location

Manjusar GIDC, Vadodara

Reporting To

Managing Director

Working Hours

Monday to Saturday, 8:00 AM to 6:00 PM

Sunday weekly off

Salary Range

3-4 lakhs/annum, depending on practical capability and experience.

Role Overview We are looking for a practical, organised and execution-focused person to support factory operations, administration, documentation and management reporting. The selected candidate will act as the Managing Director’s execution and reporting representative at the factory. This is not a desk-only role.

The person must regularly visit the production floor, stores and loading areas to verify work, material movement and records. We particularly value candidates who enjoy creating systems, bringing structure to unorganised work and developing simple, practical processes from the ground up.

Primary

Responsibilities

- Task Execution and Follow-Up

Record and track instructions from the Managing Director.

Convert instructions into clear tasks and follow up until completion.

Maintain a pending-work tracker with responsibility, deadline and status.

Physically verify completion instead of relying only on verbal updates.

Independently identify pending work, delays and administrative gaps.

Escalate unresolved or repeatedly delayed matters.

2.

Factory

Reporting

Collect production, dispatch, stock, attendance and operational information.

Verify significant information through physical checks and records.

Organise the information into concise management summaries.

Highlight shortages, delays, missing records and unusual differences.

Prepare periodic factory reports and MIS.

- Stock, Inward and Dispatch Coordination

Maintain Excel-based stock records.

Arrange and verify physical stock counts.





Investigate stock differences.

Maintain minimum-stock alerts.

Verify inward material, weighment, quantity and supporting documents.

Coordinate dispatch readiness, vehicle timing and loading.

Verify product, quantity, bag count and dispatch documents.

Maintain inward and dispatch records.

4.

Tally

Prime and Documentation

Prepare domestic sales invoices in Tally Prime after training.

Generate e-way bills and delivery challans.

Verify customer, product, quantity, rate, GST and vehicle details.

Match invoices with the actual material being dispatched.

Maintain properly organised physical and digital records.

- Attendance and Factory Administration

Digitise attendance, leave and overtime records.

Prepare monthly salary and overtime inputs.

Process routine leave applications.

Maintain factory expense and petty-cash records.

Maintain organised files, registers and supporting documents.

Monitor basic housekeeping and storage organisation. System-Building Responsibility The candidate will be expected to gradually:

Understand the present factory workflow.

Identify missing controls and weak documentation.

Create practical Excel trackers, checklists and reporting formats.

Organise scattered information into reliable systems.

Improve stock, dispatch, attendance and task-tracking processes.

Ensure that systems created are simple and actually followed.

Responsibilities Developed After Training





After understanding the factory operations, the candidate may also handle:

Monthly factory MIS.

Non-technical contractor coordination.

Recruitment screening for junior support staff.

Digital file organisation and backup verification.

Improvement of administrative and reporting systems.

These responsibilities will be introduced gradually based on capability and operational requirements.

Candidate

Profile

Mandatory

Practical knowledge of Tally Prime.

Strong Microsoft Excel skills.

Gujarati communication.

Comfortable working inside a factory environment.

Willingness to regularly inspect the shop floor, stores and loading areas.

Independent transport to Manjusar GIDC.

Strong follow-up and task-closure ability.

Honest and dependable handling of stock, records and cash documents.

Preferred

Hindi communication.

Good written English.

Experience in factory administration, warehouse operations, stock control, dispatch, invoicing or operations coordination.

Experience in a small or medium manufacturing organisation.

Ability to create Excel trackers, checklists and reporting systems.

Graduation is preferred but not mandatory. Capable diploma holders, 12th-pass candidates and freshers with strong practical skills may also be considered.

Preferred Working

Style The candidate should

Enjoy creating systems and bringing order to unorganised work.

Take ownership instead of only forwarding messages.

Verify information instead of blindly accepting it.

Follow up firmly without creating unnecessary conflict.

Be observant and able to identify problems independently.

Be willing to learn factory operations gradually.

Be comfortable reporting directly to the Managing Director.

📌 Factory Operations & Administration Executive (Vadodara)
🏢 Whitegold Minerals u0026 Additives Private
📍 Vadodara