Key Responsibilities

1. Site Administration

- Manage day-to-day administrative operations at the project site.

- Maintain office infrastructure, stationery, housekeeping, pantry, and utilities.

- Ensure proper maintenance of the site office and staff facilities.

2.

Employee

Administration

- Maintain attendance records of contract labour.

3. Vendor & Contractor Coordination

- Coordinate with vendors for procurement of office supplies and site requirements.

- Process purchase requests and maintain vendor records.

- Verify vendor invoices before submission for payment.

- Maintain AMC (Annual Maintenance Contract) records for office equipment.

4.

Asset

Management

- Maintain records of company assets deployed at the site.

- Monitor issuance and return of laptops, furniture, equipment, and tools.

- Conduct periodic asset verification.

5. Documentation & Record Keeping

- Maintain project correspondence and administrative records.

- Organize and file agreements, approvals, permits, licenses, and statutory documents.

- Maintain registers for visitors, vehicles, inward/outward materials, and courier dispatches.

6. Coordination with Head Office

- Coordinate with various departments at Head office and Projects department.

- Assist in preparing MIS reports and project administration data.

7.

Facilities

Management

- Supervise housekeeping, security,



and pantry services.

- Monitor utility consumption such as electricity, water, etc.

- Ensure proper functioning of generators, office equipment, and communication systems.

8. Compliance

- Ensure compliance with company administrative policies.

- Assist in statutory inspections and audits.

- Maintain records required under labour laws and local authorities.

- Support implementation of health, safety, and environmental requirements at the site.

9.

Visitor

Management

- Manage visitor entry and meeting coordination.

- Arrange meeting rooms and hospitality.

- Maintain visitor records and gate passes.

10.

Other

Responsibilities

- Support site events, employee engagement activities, and welfare initiatives.

- Perform any administrative assignments delegated by management.

- Ensure confidentiality of company documents and information.

Preferred candidate profile

Technical Skills

- MS Office (Excel, Word, PowerPoint)

- ERP systems (Farvision or equivalent)

- Document Management

- MIS Reporting

- Record Management

Soft Skills

- Good communication skills

- Robust coordination and interpersonal skills

- Time management

- Problem-solving ability

- Organizational skills

- Attention to detail

- Ability to work under pressure

Teamwork and collaboration

📌 Executive - Site Administration (Real Estate Projects) (Mumbai)
🏢 Shree Naman Developers
📍 Mumbai