(JD)

Executive Secretary to Chairman / Managing Director

Position Summary

We are looking for a highly organized, proactive, and trustworthy Executive Secretary to provide executive and administrative support to the Chairman/Managing Director across the Group of Companies. The role requires excellent coordination, communication, presentation skills, confidentiality, and willingness to travel across India and internationally whenever required.

Qualifications

- MBA (Preferred) / BBA / B.Com / M.Com.
- 3–7 years’ experience as an Executive Secretary / Executive Assistant.
- Excellent English & Hindi communication skills.
- Robust planning, coordination, and organizational abilities.
- Professional, trustworthy, confidential, and detail-oriented.

Key Responsibilities

- Manage the Chairman/MD’s calendar, meetings, appointments, and schedules.
- Prepare presentations, reports, MOM, and business documents.
- Handle emails, correspondence, and executive communication.
- Coordinate with group companies, departments, clients, consultants, and government authorities.
- Organize board meetings, management meetings, conferences, and events.
- Maintain contracts, records, and confidential documents.
- Track follow-ups, deadlines, and action items.
- Plan flights, hotels, transport, visas, and travel itineraries.




- Travel with the Chairman/MD across India and overseas as required.
- Support meetings, site visits, and official events during travel.
- Assist the Chairman/MD in day-to-day business operations and strategic initiatives.

Required Skills

- Excellent communication and interpersonal skills.
- Strong presentation and documentation skills.
- Planning, coordination, and multitasking abilities.
- Problem-solving and decision-support skills.
- High attention to detail and accuracy.
- Professional etiquette and confidentiality.
- Ability to work under pressure and meet deadlines.
- Flexible working hours and willingness to travel frequently.

Computer Skills

- Advanced MS Office (Excel, Word, PowerPoint, Outlook).
- Google Workspace (Docs, Sheets, Slides, Drive, Calendar).
- Advanced Excel (Pivot Tables, Charts, Lookup Functions).
- Presentation and report preparation.
- Email, calendar, and document management.
- PDF editing and internet research.
- Microsoft Teams, Zoom, and Google Meet.
- Fast English and Hindi typing.

Preferred

- Experience supporting a Chairman, CEO, or Managing Director.
- Knowledge of ERP/CRM systems.
- Valid Driving Licence (Preferred).
- Willingness to travel extensively across India and internationally.

Pay: ₹45,000.00 - ₹50,000.00 per month

Work Location: In person

📌 Executive Secretary to Chairman / Managing Director (Andheri West)
🏢 Surjagad Group
📍 Andheri West