Executive Operations Coordinator – Manufacturing

Location: Vasai East, Mumbai (On-site)

Company: Indu Thermoformers Pvt. Ltd.

About Us

Indu Thermoformers is one of India's leading thermoforming companies, manufacturing high-quality plastic components, sheets, moulds and custom solutions for industries including automotive, medical, aerospace, industrial equipment, material handling, defence and consumer products. We work with leading Indian and international companies and are focused on innovation, engineering excellence and global growth.

Role Overview

We are looking for an intelligent, highly organised and proactive Executive Operations Coordinator to work directly with the Director.

This is not a conventional secretary role. You will be responsible for ensuring projects move forward, coordinating across departments, following up with customers and suppliers, managing schedules, organising information and helping the Director stay focused on high-value work.

The ideal candidate enjoys solving problems, communicating with people and taking ownership.

Key Responsibilities

Manage the Director's calendar, meetings and travel.

Coordinate with customers, vendors and internal teams.

Follow up on quotations, purchase orders, deliveries and payments.

Track ongoing projects and ensure deadlines are met.

Prepare meeting notes and action trackers.

Organise documents, presentations and reports.

Draft professional emails and correspondence.

Coordinate factory visits and customer meetings.

Liaise with production, design, purchase, accounts and sales teams.





Maintain CRM and project tracking systems.

Research vendors, products and business opportunities.

Assist in special projects, business development and strategic initiatives.

Handle confidential information with complete professionalism.

Required Skills

Excellent English communication (written and spoken).

Strong organisational and multitasking ability.

Highly proactive with excellent follow-up skills.

Comfortable using Microsoft Office, Google Workspace and AI tools such as ChatGPT.

Solid attention to detail.

Ability to work independently with minimal supervision.

Positive attitude and willingness to learn.

Preferred Qualifications

2–6 years of experience as an Executive Assistant, Operations Coordinator or similar role.

Manufacturing or engineering industry experience is an advantage.

Bachelor's degree in Business, Engineering, Commerce or related field.

What We're Looking For

Someone who enjoys getting things done.

Calm under pressure.

Excellent problem-solving skills.

High integrity and confidentiality.

Strong ownership mindset.

Able to anticipate requirements instead of waiting for instructions.

Compensation

Competitive salary based on experience and capabilities.

Growth Opportunity

This role offers significant growth for the right candidate. You will work directly with the leadership team, gain exposure to business strategy, manufacturing operations, international customers and high-impact projects. Outstanding performers will have opportunities to take on larger leadership responsibilities as the company grows.

📌 Executive Operations Coordinator - Manufacturing (Vasai-Virar)
🏢 Indu Thermoformers
📍 Vasai-Virar