Role Overview

We are looking for a motivated and enthusiastic HR Executive to join our Human Resources team. This position involves working on various HR functions, including end-to-end recruitment, onboarding, employee engagement, HR operations, support in HR compliance and documentation. It also involves contributing to day-to-day HR activities.

Key Responsibilities

Talent Acquisition & Recruitment

- Manage the end-to-end recruitment process for assigned positions across technical and non-technical functions.

- Source candidates through multiple channels including job portals, social media, employee referrals, campus hiring, and professional networking platforms.

- Screen resumes and conduct preliminary candidate assessments to evaluate skills, experience, and organizational fit.

- Coordinate interview schedules with hiring managers, candidates, and interview panels while ensuring a seamless candidate experience.

- Maintain regular communication with candidates throughout the recruitment lifecycle.

- Coordinate salary discussions as per approved guidelines, and support pre-joining engagement.

- Initiation of Background Verification post release of offer letter

- Maintain recruitment trackers, candidate databases, and recruitment MIS with complete accuracy.

- Build and maintain a healthy talent pipeline for recurring and critical positions.

Employee Onboarding & Induction

- Coordinate the complete onboarding process to ensure a smooth joining experience.

- Collect and verify employee documentation required for employment.

- Coordinate with cross-functional teams such as IT, Administration, Finance, and respective business functions to facilitate seamless onboarding.

- Conduct HR induction sessions covering organizational policies, culture, values, code of conduct, and HR processes.

- Create and maintain employee personal files and digital records.

- Ensure timely completion of joining formalities and statutory documentation.

HR Operations & Employee Lifecycle Management

- Maintain and regularly update employee records,



HRMS databases, organizational charts, and personnel files.

- Support attendance management, leave administration, employee confirmations, transfers, and separations.

- Prepare employment-related letters including appointment letters, confirmation letters, transfer letters, experience letters, and other HR communications.

- Ensure timely updating of employee information in HR systems.

- Coordinate employee documentation throughout the employee lifecycle.

Employee Engagement & Culture Building

- Plan, coordinate, and execute employee engagement initiatives, wellness programs, recognition activities, celebrations, and cultural events.

- Prepare employee communication, announcements, and engagement content.

- Assist in conducting employee surveys and compiling feedback for continuous improvement.

HR Reporting & Analytics

- Prepare periodic HR dashboards, reports, and MIS related to recruitment, attrition, headcount, onboarding, attendance, and employee engagement.

- Generate data-driven reports and presentations

- Maintain accurate HR metrics to support business and leadership decision-making.

- Assist in preparing HR presentations, policies, and management reports.

HR Compliance & Documentation

- Support statutory and internal HR compliance activities by maintaining accurate employee documentation.

- Ensure employee files and records comply with company policies and applicable labour laws.

- Assist in maintaining compliance-related registers, records, and documentation required during internal and external audits.

- Support implementation and communication of HR policies and procedures.

- Ensure confidentiality, integrity,



and security of employee information.

Employee Support

- Act as the first point of contact for employees regarding routine HR queries.

- Support employees on HR policies, leave, attendance, benefits, and onboarding-related concerns.

- Coordinate with internal stakeholders to ensure timely resolution of employee requests.

HR Projects & Process Improvement

- Support implementation of HR initiatives, automation projects, and process improvement activities.

- Participate in employer branding initiatives, campus engagement, and HR events.

- Assist in HR process documentation, SOP preparation, and continuous improvement initiatives.

- Contribute to digitization and standardization of HR processes wherever applicable.

General Responsibilities

- Maintain the highest standards of professionalism, ethics, and confidentiality.

- Ensure timely completion of assigned tasks while meeting defined quality standards.

- Collaborate effectively with cross-functional teams and business leaders.

- Perform any other HR-related responsibilities assigned from time to time in line with business requirements.

Required Qualifications

- Master’s in Business Administration

Professional Experience

- Maximum 3 years of professional experience, with a minimum of 2 years of hands-on experience in managing relevant Human Resources functions

Skills Required

- Strong communication and interpersonal skills.

- Good organizational and time management abilities.

- Proficiency in Microsoft Office (Excel, Word, and PowerPoint).

- Basic understanding of HR processes and employment practices.

- Attention to detail with a high level of confidentiality.

- Positive attitude, willingness to learn, and ability to work collaboratively in a team workplace.

- Maintaining the highest standards of professionalism, ethics, and confidentiality.

- Meeting deadlines attitude

- Looking to be part of a challenging and rapidly growing organization.

📌 Executive Human Resources (Pune)
🏢 Peppermint Robotics
📍 Pune