Job Summary

We are looking for a highly experienced and proactive Executive Assistant to provide comprehensive administrative and strategic support to senior leadership. This is a high-visibility role that demands exceptional discretion, sharp organizational instincts, and the ability to operate independently in a fast-paced, dynamic business environment.

The ideal candidate will bring at least 10 years of EA experience, ideally supporting C-suite or senior leadership, and will be comfortable managing competing priorities while maintaining confidentiality at all times. Experience working directly with Founders and/or CEOs is a strong advantage.

Responsibilities

- Calendar & Schedule Management: Own and manage complex, multi-time zone calendars for one or more senior leaders
- Calendar & Schedule Management: Proactively anticipate and resolve scheduling conflicts
- Calendar & Schedule Management: Coordinate internal/external meetings, calls, and events across time zones and departments
- Communication & Correspondence: Draft, review, and manage professional correspondence and memos on behalf of leadership
- Communication & Correspondence: Act as primary point of contact screening and triaging high-volume email and requests
- Communication & Correspondence: Liaise confidently with internal stakeholders, external partners, clients, and senior executives
- Administrative & Operational Support: Prepare, format, and organize reports, presentations, and business documents
- Administrative & Operational Support: Maintain organized filing systems for sensitive records and correspondence
- Administrative & Operational Support:



Coordinate with vendors and service providers, tracking key deliverables and timelines
- Administrative & Operational Support: Manage contracts, invoices, and expense workflows through approval and signature processes
- Travel & Logistics: Arrange comprehensive domestic and international travel flights, hotels, visas, and itineraries
- Travel & Logistics: Prepare detailed trip briefings aligned with meeting objectives and business priorities
- Project & Operations Support: Drive coordination across cross-functional projects and initiatives
- Project & Operations Support: Track action items and deliverables from leadership meetings
- Project & Operations Support: Prepare agendas, presentations, and board-level materials as required
- Project & Operations Support: Support budget tracking, invoicing, and expense reporting for the leadership office

Qualifications & Experience

- Prior experience in a corporate, professional services, or fast-paced business workplace strongly preferred
- Bachelors degree in any discipline
- Demonstrated ability to manage sensitive, confidential information with discretion
- Advanced proficiency in Microsoft 365 (Word, Excel, Outlook, PowerPoint, Teams)

Key Competencies

- Discretion & Confidentiality
- Organizational Excellence
- Proactive Communication
- Stakeholder Management
- Attention to Detail
- Adaptability & Initiative

Disclaimer : This job posting has been aggregated from external source. Role details, content, and availability are subject to change. Applicants are advised to confirm the latest information directly on the company website before applying.

📌 Manager - Executive Assistant (Bengaluru)
🏢 InMobi
📍 Bengaluru