Position: Executive Assistant to Senior Management

Industry: Real Estate

Experience: 8+ Years

Salary: Up to ₹70,000 per month

Location: Noida

Preference: Candidates with Real Estate industry experience will be preferred.

Job Summary

We are looking for an experienced and highly organized Executive Assistant to provide comprehensive administrative and coordination support to senior management. The ideal candidate should have excellent communication, coordination, follow-up, and time-management skills, with the ability to handle confidential information and multiple priorities efficiently.

Key Responsibilities

- Manage the day-to-day schedule, calendar, meetings, and appointments of senior management.
- Coordinate and schedule internal and external meetings with clients, consultants, vendors, contractors, and other stakeholders.
- Prepare meeting agendas, presentations, reports, MIS, minutes of meetings, and follow-up action points.
- Maintain regular follow-ups with different departments to ensure timely completion of assigned tasks.
- Coordinate with Sales, CRM, Projects, Accounts, Legal, Procurement, and Administration teams as required.
- Handle correspondence, emails, calls, and official communication on behalf of senior management.
- Prepare and maintain confidential documents, records, reports, and presentations.
- Assist senior management in tracking project-related updates, deadlines, approvals, and pending matters.
- Maintain a proper tracker of significant tasks, commitments, and follow-ups.
- Coordinate with external stakeholders including clients, consultants, government authorities, vendors,



and business associates whenever required.
- Arrange travel, accommodation, meetings, and other logistics for senior management.
- Ensure timely collection and submission of reports and information from various departments.
- Handle confidential and sensitive information with complete discretion.
- Monitor pending tasks and provide regular updates to senior management.
- Perform other administrative and coordination responsibilities assigned by senior management.

Required Skills

- Excellent verbal and written communication skills.
- Strong organizational and time-management abilities.
- Excellent follow-up and coordination skills.
- Strong proficiency in MS Office – Word, Excel, PowerPoint, and Outlook.
- Ability to prepare professional reports, presentations, and MIS.
- Good interpersonal and stakeholder-management skills.
- Ability to multitask and work under pressure.
- Strong attention to detail and problem-solving ability.
- Professional appearance, attitude, and communication style.
- High level of confidentiality and integrity.

Eligibility

- Graduate in any discipline; MBA/PGDM will be an added advantage.
- 8+ years of relevant experience as an Executive Assistant, Personal Assistant, Management Assistant, or similar role.
- Real Estate / Construction industry experience will be preferred.
- Candidates should have experience supporting senior management/Directors/MD/CEO.
- Strong knowledge of office administration, documentation, coordination, and reporting.

Interested candidates can share their resume at (phone hidden) Pay: ₹50,000.00 - ₹70,000.00 per month

Work Location: In person

📌 Executive Assistant to Managing Director (Noida)
🏢 Civitech Developers
📍 Noida