Role Overview

We are looking for a proactive and highly organized Executive Assistant to provide comprehensive support to the CMD. The role involves managing executive operations, coordinating with internal and external stakeholders, organizing meetings and events, and ensuring seamless day-to-day business operations.

Experience: 10-15 years

Location: Pune

Key Responsibilities

- Manage the CMD's calendar, meetings, appointments, and daily schedule.
- Coordinate domestic and international travel, accommodation, conferences, and presentations.
- Process vendor payments and manage approval/signature requests from the CMD.
- Draft meeting agendas, prepare backup documents, record MoMs, and ensure timely communication of action items.
- Coordinate with internal and external stakeholders for meetings, approvals, and business communications.
- Plan and manage VIP/VVIP visits, events, exhibitions (Expo), and official conferences.
- Coordinate with Police, CISF, drivers, and other agencies for executive visits and logistics.
- Prepare reports,



presentations, technical brochures, official letters, approval notes, and business correspondence.
- Support website content updates, technical communication, and video editing activities.
- Track pending meetings, maintain documentation, and submit weekly, monthly, and quarterly reports.
- Ensure conference rooms are well-prepared and administrative support activities are effectively managed.
- Maintain daily operational checklists and ensure smooth execution of executive office activities.

Qualification:

- Bachelor's degree in any related field.
- 10–15 years of experience as an Executive Assistant, Executive Operations, or in a similar executive support role.
- Proficiency in Microsoft Office (Word, Excel, PowerPoint) and documentation preparation.
- Willingness to travel as required and work flexible schedule to support executive schedules.

📌 Executive Assistant to CMD (Pune)
🏢 NIBE
📍 Pune