Key Responsibilities

1. Confidentiality, Loyalty & Integrity

- Maintain the highest standards of confidentiality, integrity, professionalism, and loyalty.
- Handle highly sensitive information, strategic business plans, and confidential organizational matters with complete discretion.

2. Chairman's Office Management

- Oversee the complete functioning of the Chairman's Office.
- Exercise decision-making authority within delegated limits in the Chairman's absence.
- Ensure smooth day-to-day administrative and operational management.

3. Execution & Follow-Up

- Communicate directives and instructions issued by the Chairman across departments.
- Monitor implementation and ensure timely completion of assigned tasks and strategic initiatives.
- Track action items and provide regular status updates.

4. Administrative & Presentation Support

- Demonstrate advanced proficiency in MS Office Suite, Outlook, PowerPoint, Excel, and other productivity tools.
- Prepare professional reports, presentations, briefing notes, dashboards, and management documents as required.

5. Stakeholder Coordination

- Coordinate effectively with senior leadership, department heads, external stakeholders, and C-suite executives.
- Facilitate seamless communication and execution of organizational priorities.

6. Calendar & Schedule Management

- Manage the Chairman's calendar, appointments, meetings, and daily priorities.
- Ensure optimal utilization of the Chairman's time through efficient planning and scheduling.

7. Travel Support

- Accompany the Chairman on domestic and international business travel whenever required.
- Provide administrative, logistical, and coordination support during official visits.

8. Travel, Events & Expense Management





- Manage end-to-end travel arrangements, including ticketing, accommodation, transportation, and itinerary planning.
- Coordinate official events, meetings, conferences, invitations, reservations, and hospitality arrangements.
- Maintain records and process travel-related expenses and reimbursements.

9. Meeting Management

- Schedule, organize, and coordinate internal and external meetings.
- Attend meetings with the Chairman as required.
- Prepare Minutes of Meeting (MoM), action trackers, and follow-up reports.
- Ensure timely closure of action items arising from meetings.
- 10. HR - Management
- ROLES AND RESPONSIBILITIES:

Ø Human Resource Planning.

Ø HR Policy Formulation and implantation abilities.

Ø Ability to manage recruitment and selection process.

Ø Oversee the recruitment process, including job postings, screening, interviewing, and on boarding of new employees

Ø Ability to conduct induction and placement activities.

Ø To conduct training and development programs.

Ø Ability to develop and update HR programme and procedures.

Ø Ability to manage & calculate leaves.

Ø Expertise in pay role and salary calculation

Ø Ability to calculate compensation, incentives and advantages of the employees.

Ø Ability to manage payroll processes and ensure timely and accurate compensation for employees.

Ø Ability to handle and manage employee’s grievances.

Ø Managing people's satisfaction index and skill matrix.

Ø Conceptualizing and developing HR initiatives for improving productivity.

Ø Ability to manage and maintain files and documents pertaining to HR.

Ø Ability to Performance Appraisal Skills.

Pay: ₹40,000.00 - ₹60,000.00 per month

Work Location: In person

📌 Executive Assistant to Chairman / HR Executive (Delhi)
🏢 Institute Of Innovation In Technology & Management
📍 Delhi