Company: Ark Abroad

Location: Gurgaon

Work arrangement: Full time, five days a week in office

Reporting to: Founder

About Ark Abroad

Ark Abroad helps international students and skilled migrants in Australia build successful corporate careers.

We are a growing, execution-focused company with teams across sales, marketing, customer delivery, product and operations.

As the company grows, the founder needs a highly capable Executive Assistant who can create structure, coordinate across the organisation and ensure that important requests are completed without repeated founder involvement.

The role

We are looking for an exceptionally organised and dependable Executive Assistant to work directly with the founder.

This is not a Founder’s Office, strategy, consulting or business analyst position.

The Executive Assistant will act as the operational interface between the founder and the rest of the company.

You will capture requests, direct them to the appropriate owner, follow up, collect the required information and ensure that tasks reach completion.

For example

- When the founder requests sales numbers, you will obtain them from the appropriate team member, ensure they are complete and present them clearly.
- When a meeting needs to be scheduled, you will coordinate with the relevant people and finalise it.
- When the founder delegates a task, you will document it, identify the owner, track the deadline and follow up until completion.
- When an update is required from marketing, sales, product or delivery, you will obtain the correct information and bring back a concise response.
- When something is delayed or blocked, you will identify the issue and escalate it before it becomes a larger problem.

You will not be expected to personally execute the work of other departments. The company already has people responsible for recruitment, sales, marketing, customer delivery, technology and operations.

Your responsibility is to ensure that communication, coordination and follow-through happen reliably.

Key responsibilitiesFounder support

- Manage the founder’s calendar and meeting schedule
- Organise meetings, calls, appointments and internal reviews
- Maintain a clear record of the founder’s priorities, decisions and delegated tasks
- Prepare relevant information before meetings




- Capture action items and ensure they are assigned
- Protect the founder’s time from unnecessary interruptions
- Handle sensitive and confidential information responsibly

Coordination and follow-through
- Route requests to the correct person within the company
- Follow up with team members on deadlines and commitments
- Collect reports, updates and information requested by the founder
- Ensure that submitted information is complete and usable
- Track open tasks until they are fully completed
- Escalate delays, missing information and unresolved blockers
- Maintain a central record of important founder-level requests

Communication
- Communicate clearly with employees, candidates, agencies, vendors and external stakeholders
- Draft professional emails, messages, agendas and follow-ups
- Ensure that relevant people receive the correct context and instructions
- Summarise complex updates into concise and actionable information

What success looks like You will be successful in this role when:
- The founder no longer needs to repeatedly chase employees for updates
- Important requests reach the right owner quickly
- Meetings and follow-ups happen without unnecessary delays
- Open commitments are visible and consistently closed
- The founder receives accurate information without searching for it personally
- Problems are escalated early rather than discovered after a missed deadline
- The founder can focus more time on business growth, strategy and important decisions

Who we are looking for The right person will be:
- Exceptionally organised
- Highly reliable and dependable
- Strong at following through
- Extremely attentive to detail
- Comfortable holding others accountable
- Clear and professional in written and verbal communication
- Able to manage several moving priorities simultaneously
- Proactive without overstepping role boundaries
- Calm under pressure
- Discreet with confidential information




- Comfortable working closely with a fast-moving founder
- Ambitious and passionate about building an excellent career
- Someone who takes personal pride in completing work properly

You should naturally dislike unfinished tasks, unclear ownership and missed deadlines. What this role is not

This is not

- A remote or hybrid role
- A Founder’s Office strategy role
- A management consulting position
- A role focused on making presentations and giving strategic recommendations
- A passive administrative role
- A position where tasks can be acknowledged and then forgotten
- A role for someone who requires constant reminders or supervision

Requirements
- Prior experience as an Executive Assistant, founder’s assistant, senior coordinator, project coordinator or in a comparable high-responsibility role
- Excellent written and spoken English
- Strong calendar, task and communication management skills
- Confidence communicating with employees at different levels of seniority
- Ability to work from our Gurgaon office five days a week
- Comfort working in a fast-moving environment where priorities may change
- Proficiency with common workplace tools such as Google Workspace or Microsoft Office, calendars, spreadsheets, messaging platforms and task-management systems

Experience working directly with a founder, senior executive or growing company will be strongly preferred.

Compensation

We are willing to pay competitively for the right person.

We are not hiring based on who is willing to accept the lowest salary.

Compensation will reflect the candidate’s experience, judgment, reliability and demonstrated ability to create meaningful leverage for the founder.

Application process To apply, please submit:

- Your CV
- Your current and expected compensation
- Your notice period
- A short note explaining why this role interests you
- An example of a situation where you coordinated multiple people and ensured that an important task was completed
- A brief explanation of the system you use to prevent tasks and commitments from being forgotten

All to [email protected] Shortlisted candidates will complete a practical assignment designed to assess organisation, communication, attention to detail and follow-through.

📌 Executive Assistant to Chief Executive Officer (Gurugram)
🏢 Ark Abroad
📍 Gurugram