Position-Executive Assistant

Location-Jaipur, Rajasthan

Reporting To

Managing Director / Director / Senior Leadership

Job Summary The Executive Assistant will provide high-level administrative and operational support to the senior leadership team. The role requires exceptional organizational skills, discretion, professionalism, and the ability to manage multiple priorities in a fast-paced workplace. The Executive Assistant will act as a key point of coordination between internal departments, external stakeholders, and senior management.

Key Responsibilities

- Manage the executive's calendar, appointments, meetings, and travel schedules.
- Coordinate internal and external meetings, including preparing agendas, presentations, and meeting minutes.
- Screen and prioritize emails, phone calls, and correspondence.
- Draft qualified emails, reports, presentations, and other business documents.
- Coordinate with various departments to ensure timely completion of assigned tasks.
- Follow up on action items, project updates, and management decisions.
- Maintain confidential files, records, and sensitive business information.
- Organize business travel, hotel bookings, transportation, and expense reports.
- Prepare MIS reports, dashboards, and executive summaries as required.
- Assist in organizing board meetings, management reviews, and corporate events.
- Handle vendor and client communication on behalf of management when required.
- Maintain office documentation and ensure proper filing of significant records.
- Support strategic initiatives by coordinating with cross-functional teams.
- Perform other administrative and executive support duties assigned by management.

Required Qualifications

- Bachelor's degree in Business Administration, Commerce, Management, or a related field.




- MBA will be an added advantage.

Experience

- 2-5 years of experience as an Executive Assistant, Personal Assistant, or Administrative Executive.
- Experience supporting senior leadership is preferred.

Required Skills

- Excellent verbal and written communication skills.
- Strong organizational and time management abilities.
- High level of confidentiality and professional ethics.
- Proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook).
- Experience with Google Workspace is an advantage.
- Excellent follow-up and coordination skills.
- Ability to multitask and prioritize effectively.
- Strong analytical and problem-solving skills.
- Professional attitude and interpersonal skills.
- Ability to work under pressure and meet deadlines.

Preferred Skills
- Experience in the EPC, Renewable Energy, Manufacturing, or Infrastructure sector.
- Knowledge of project coordination and management reporting.
- Familiarity with ERP, CRM, or document management systems.
- Ability to prepare presentations and management reports.

Key Competencies
- Executive Coordination
- Calendar & Schedule Management
- Meeting Coordination
- Travel Management
- Documentation & Record Keeping
- Communication & Stakeholder Management
- Confidentiality & Integrity
- Time Management
- Problem Solving
- Attention to Detail

Performance Indicators (KPIs)

- Timely management of executive schedules and meetings.
- Accuracy and quality of reports and documentation.
- Effective follow-up and closure of management action items.
- Timely communication with stakeholders.
- Travel and meeting arrangements completed without issues.
- Confidential handling of executive information.
- Overall support provided to leadership for smooth business operations.

To schedule your interview contact-Parvi((phone hidden))

📌 Executive Assistant (Jaipur)
🏢 Rays Power Experts
📍 Jaipur