Executive Assistant to Vice President (Sales & Marketing)

Position: Executive Assistant to Vice President – Sales & Marketing

Department: Sales & Marketing

Location: Chennai

Job Summary

We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative and coordination support to the Vice President – Sales & Marketing. The ideal candidate will be responsible for managing schedules, coordinating meetings, preparing reports, handling correspondence, and ensuring smooth communication across internal teams and external stakeholders.

Key Responsibilities

- Manage the Vice President's calendar, appointments, travel plans, and meeting schedules.
- Coordinate internal and external meetings, prepare agendas, and record minutes of meetings (MOM).
- Follow up with regional sales teams, marketing teams, and cross-functional departments on action items.
- Prepare presentations, MIS reports, dashboards, sales data, and business review documents.
- Draft and manage business correspondence, emails, and official communications.
- Maintain confidential records, reports, and documentation.
- Coordinate travel arrangements, accommodation,



and expense claims.
- Organize sales conferences, review meetings, customer visits, and other business events.
- Liaise with internal departments such as Finance, HR, Supply Chain, Regulatory, and Production for timely execution of tasks.
- Track pending activities and ensure timely completion through regular follow-ups.
- Handle confidential business information with the highest level of professionalism.
- Perform any other administrative or coordination responsibilities assigned by the Vice President.
- Prefer Hindi Speaking Candidates

Required Skills

- Excellent communication and interpersonal skills (Hindi Speaking is Must)
- Robust organizational, coordination, and multitasking abilities.
- Proficiency in Microsoft Office (Excel, PowerPoint, Word, Outlook).
- Ability to prepare presentations, reports, and business documents.
- Strong analytical skills and attention to detail.
- Ability to work under pressure and manage multiple priorities.
- High level of confidentiality and professionalism.

Employment Type: Full-time

📌 Executive Assistant (Chennai)
🏢 Medopharm
📍 Chennai