We are seeking a proactive and highly organized Executive Assistant to support senior leadership in a quick-paced environment. The ideal candidate will be skilled in managing communications, coordinating with clients, and handling travel and scheduling logistics with precision and discretion.
? Candidate Requirements
Language Skills: Must have excellent proficiency in spoken and written English.
Technical Expertise: Strong knowledge of Artificial Intelligence (AI), Microsoft PowerPoint, and Chat GPT technology.
Flexibility: Willingness to travel frequently with the Director as required.
? Key Responsibilities:
- ? Email & Correspondence Management:
Handle incoming and outgoing communications, draft responses, and ensure timely follow-ups. ? Client Coordination:
Liaise with clients and stakeholders professionally, schedule meetings, and maintain strong relationships.
✈️ Travel Planning & Management:
Organize domestic and international travel itineraries, including flights, accommodations, and ground transport.
? Calendar & Schedule Management:
Maintain and update executive calendars, prioritize appointments, and ensure optimal time management.
?️ Administrative Support Prepare reports, presentations, and documents as needed; manage confidential information with integrity.
? Meeting Preparation:
Coordinate logistics, prepare agendas, and take minutes during meetings.