We're Hiring | Deputy Manager / Manager - Admin.

Job Location: - Madhya Pradesh - Dhar (Sector - 5, Pithampur).

Experience: - 10+ Years in administration or facilities management.

Qualification: - Bachelor's degree in Business Administration, Management, or related field.

Notice Period: - Immediate or less than 30 days will be Preferred.

Job Key Skills & Competencies (Mandatory): -

Knowledge Of: -

- Hands-on experience in transport coordination, housekeeping, and vendor management.
- Proficiency in MS Office and record management.

Ability To: -

- Solid coordination and organizational skills.
- Vendor negotiation and relationship management.
- Ability to handle multiple administrative functions simultaneously.
- Good communication and problem-solving skills.

Job Key Roles & Responsibilities: - Infrastructure & Facility Setup:-

- Coordinate with project teams for office/site infrastructure development.
- Oversee procurement and installation of furniture, fixtures, and equipment (FFE).
- Ensure compliance with building codes, safety regulations, and statutory requirements.
- Liaise with contractors, architects, and facility service providers during construction and fit-out phases.

Utilities & Services Establishment:-

- Facilitate setup of electricity, water, internet, and other essential utilities.
- Manage contracts and service agreements with utility providers.
- Ensure uninterrupted service during project execution and transition to operations.

Regulatory & Compliance Support:-

- Assist in obtaining necessary licenses, permits, and approvals for site operations.




- Maintain documentation for statutory compliance related to facilities and administration.

Transport Coordination:-

- Plan, coordinate, and manage employee and official transport arrangements.
- Liaise with transport vendors for vehicles, drivers, routes, and schedules.
- Ensure vehicle availability, safety compliance, permits, and insurance.
- Monitor transport costs, usage, and service quality.
- Handle transport-related issues and employee coordination.

Housekeeping Management:-

- Supervise housekeeping staff and service providers.
- Ensure cleanliness, hygiene, and upkeep of office premises.
- Manage housekeeping schedules, materials, and consumables.
- Conduct regular inspections to maintain quality standards.

Vendor Coordination & Management:-

- Identify, onboard, and manage administrative vendors.
- Negotiate contracts, service-level agreements, and pricing.
- Monitor vendor performance and resolve service-related issues.
- Process vendor bills and ensure timely payments.

Stationery & Office Supplies Management:-

- Manage procurement, inventory, and distribution of stationery and office supplies.
- Monitor stock levels and prevent shortages or excess inventory.
- Coordinate with vendors for timely supply and cost optimization.
- Maintain records and MIS related to stationery usage.

Administrative Operations & Reporting:-

- Maintain administrative records, documentation, and MIS reports.
- Support budgeting, cost control, and expense monitoring.
- Ensure adherence to company policies and administrative procedures.
- Assist management with administrative planning and reporting.

📌 Deputy Manager / Manager - Admin (Dhar)
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