? Hiring: Manager – Conferences

? Location: Ahmedabad, Gujarat

? Experience: 8–10 Years

? Qualification: Master's Degree (Management / Event Management / MBA / Marketing / Communications or related field)

About the Role

We are looking for an experienced Manager – Conferences to lead the planning, execution, and growth of a portfolio of high-impact conferences focused on the built environment, infrastructure, architecture, urban planning, engineering, and related sectors.

This role is ideal for a professional with strong expertise in conference management, stakeholder engagement, sponsorship development, and event operations who can successfully deliver large-scale, knowledge-driven events while building long-term industry partnerships.

Key Responsibilities

Conference Portfolio Management

- Lead the planning and execution of annual conference portfolios, including flagship conferences and industry-focused events.
- Develop annual event calendars, implementation plans, and project timelines.
- Monitor project progress, identify risks, and ensure timely delivery.
- Develop SOPs, governance frameworks, and best practices for conference management.
- Continuously improve conference processes and organizational capabilities.

Event Planning & Execution
- Work closely with internal stakeholders and subject matter experts to transform concepts into professionally managed conferences.
- Manage registrations, venue coordination, logistics, hospitality, exhibitions, and on-site operations.
- Ensure an outstanding experience for delegates, speakers, sponsors, and partners.





Sponsorship & Partnership Development
- Build and manage sponsorship pipelines.
- Develop long-term relationships with corporate sponsors and industry partners.
- Coordinate sponsorship proposals, negotiations, approvals, and deliverables.
- Maintain databases of sponsors, speakers, vendors, and event documentation.
- Manage relationships with event management agencies and external partners.

Speaker & Stakeholder Management
- Coordinate invitations and participation of national and international speakers.
- Manage speaker communication, travel arrangements, hospitality, and honorariums.
- Build relationships with government agencies, professional associations, institutional partners, and advisory groups.

Financial Management
- Prepare conference budgets, financial projections, and event-wise P&Ls.;
- Monitor sponsorship collections, revenues, and event expenditures.
- Ensure conferences remain within approved budgets.
- Track financial performance and recommend corrective actions when required.

Key Performance Indicators (KPIs)
- Successful delivery of conference portfolio
- Sponsorship revenue generation
- Growth in strategic partnerships
- Delegate registrations and participant satisfaction




- Budget adherence and profitability
- Conference quality and operational excellence
- Brand visibility and industry impact
- Process improvement and organizational capability building

Required Qualifications
- Master's Degree in Management, Event Management, Marketing, Communications, Business Administration, or a related discipline.

Experience Required
- 8–10 years of experience in conference management, large-scale events, partnerships, or related fields.
- Proven experience managing conferences involving multiple stakeholders and sponsors.
- Strong experience in sponsorship development and budget management.
- Experience working with government bodies, research organizations, educational institutions, or qualified associations will be preferred.
- Experience managing Professional Conference Organizers (PCOs) or event agencies is an added advantage.

Key Skills
- Conference & Event Management
- Project & Program Management
- Sponsorship Development
- Partnership Management
- Budgeting & Financial Planning
- Stakeholder Engagement
- Vendor Management
- Negotiation Skills
- Communication & Presentation Skills
- Strategic Thinking
- Leadership & Team Coordination

Language Requirements
- Fluent in English & Hindi
- Gujarati will be an added advantage

? Location Ahmedabad, Gujarat

? Apply Now

Interested candidates with relevant conference or large-scale event management experience are invited to share their updated resume.

? Email: [email protected]

📌 Conference Manager (Ahmedabad)
🏢 Alliance Recruitment Agency
📍 Ahmedabad