Job Title: Legal Operations Billing Specialist

Location: Bengaluru, Karnataka (Remote)

Hire Type: Permanent Hire with Kani Solutions India Pvt Ltd Legal Operations Billing Specialist About the Role The Legal Operations Billing Specialist supports the day-to-day administration of legal billing, vendor management, and matter-related financial processes for a global Legal organization. This role works closely with others in Legal Operations to ensure invoices are submitted, reviewed, processed, and tracked accurately and on time.

The ideal candidate is detail-oriented, highly organized, and comfortable working with data and financial systems in a quick-paced setting. What You'll Do

Invoice Processing & Billing Administration

- Review legal invoices for completeness and compliance with billing requirements.
- Route invoices for approval and monitor workflow completion.
- Address billing inquiries from law firms, vendors, attorneys, and internal stakeholders.
- Coordinate invoice corrections and resubmissions when needed.
- Monitor invoice aging and help ensure timely payment processing.
- Maintain billing records and supporting documentation. Matter & Vendor Administration
- Assist with the setup and maintenance of legal matters, vendors, and law firm records.
- Update billing rates, matter information, and vendor details within legal systems.
- Support law firm onboarding and vendor administration activities.
- Maintain accurate electronic records and documentation. Reporting & Financial Support
- Prepare recurring reports on legal spend and invoice status.
- Support monthly accrual and budget tracking processes.
- Gather data for Legal Operations and Finance reporting requests.




- Validate information and resolve data discrepancies.

Systems

Support

- Support users with invoice submissions, approvals, and basic troubleshooting.
- Assist with system testing, data cleanup projects, and administrative maintenance activities.
- Help maintain billing guidelines, job aids, and process documentation.

Required

Qualifications

- Associate's or Bachelor's degree in Business, Finance, Accounting, Legal Studies, or related field, or equivalent experience.
- 2+ years of experience in legal billing, accounts payable, finance operations, legal operations, or law firm administration.
- Experience managing large volumes of invoices and financial records.
- Strong attention to detail and commitment to accuracy.
- Proficiency with Microsoft Excel and Microsoft Office applications.
- Strong organizational and time management skills.
- Ability to prioritize multiple tasks and meet deadlines.
- Strong written and verbal communication skills.

Strongly Preferred

Qualifications

- Experience with one or more of the following platforms:

o Coupa o SimpleLegal o Onit o Anaqua

- Experience supporting legal e-billing, matter management, or vendor management programs.
- Experience working with law firms, outside counsel invoices, or corporate legal departments.
- Familiarity with invoice review, accrual tracking, and billing guideline compliance.

What Will Make You

Successful

- You are exceptionally organized and detail-oriented.
- You enjoy working with systems, data, and operational processes.
- You follow established procedures while maintaining a high degree of accuracy.
- You communicate professionally with internal and external stakeholders.
- You take ownership of completing routine work accurately and on time.

📌 Billing Specialist (India)
🏢 Kani Solutions
📍 India