Responsibilities

- Onboarding requests:
- Welcome mail.
- New joinees welcome on the first day.
- Introduction of the new joinee with the new team, mentor, and reporting manager.
- Assigning current hardware: What hardware needs to be assigned (Desktop, monitor, Laptop, any accessories to be assigned).
- New joinee alias - Login credentials.
- Updating the reporting of new joinee.
- Enter the new joinee alias in all the respective DL's.
- Helping the new joinee with all the office facilities and directing them to different departments for smooth onboarding.

- Morale and training budget
- Allocating the morale budget to the team.
- Tracking the morale budget of the team.
- Organizing morale events and executing them.
- Hardware & LAB:
- Maintaining Hardware budgets and lab budgets.
- Ordering machines, monitors, and laptops needed for the new joiners as per the budget.
- Refresh orders.
- Ordering phones, devices for testing under lab.
- Maintaining the assets tracking for the team and allocation of new ones.
- PO approvals for hardware.
- Shipments related to PO and expediting the shipments as per the requirement of the team.
- Travel policy & Entertainment:




- Maintaining the travel data of GEMS and EMS both Domestic and International.
- Maintaining the travel for interviewers hiring, business purpose.

- Calendar management
- Helping the manager set up meetings with different departments by managing it.

- Expense claiming
- Helping the team file the eligible expenses.
- Educating the team regarding the policies of claiming the expenses with deadlines.

- Vendor management
- Recent vendor onboarding process.
- Maintaining the vendor budget.

- Move Management
- Helping the team move to different floors.
- Planning the move and executing it.
- Coordinating with the office assistants and facilities team in campus for the move.
- Tracking the assets moved and assigning new assets if any.
- Discarding the old assets and moving them to the warehouse after the move.
- Connecting with the IT team for any queries after the move while connecting the assets.

Qualifications 3 years of experience in Administration.

Required Skills

- Valuable Communication.
- Quick Learner.

Preferred Skills

- Experience in vendor management.
- Familiarity with budgeting processes.

📌 Administrative Executive (Hyderabad)
🏢 Trigent Software
📍 Hyderabad