Job Description
HR & Administration Manager / Assistant Manager
Department: Human Resources & Administration
Location: Ahmedabad (Corporate Office)
Experience: 5 to10 Years
Qualification:

- Graduate in any discipline (Mandatory)
- MBA / PGDM / Master's Degree in Human Resource Management / Personnel Management / Labour Welfare (Preferred)
- Additional certifications in Labour Laws, Payroll, or HR Analytics will be an added advantage.

About Sauber Environmental Solutions Pvt. Ltd.
Sauber Environmental Solutions Pvt. Ltd. is a rapidly growing EPC company specializing in Water Supply, Sewerage, Wastewater Treatment, Sewage Treatment Plants (STP), Water Treatment Plants (WTP), Effluent Treatment Plants (ETP), Pumping Stations, Pipeline Networks, and Smart Water Infrastructure across India.
The company executes turnkey Government infrastructure projects for Municipal Corporations, State Water Boards, Jal Jeevan Mission (JJM), AMRUT, Smart City Missions, Industrial Development Corporations, and Urban Local Bodies.

Position Summary
We are looking for an experienced HR & Administration professional who can independently manage end-to-end Human Resource operations and Corporate Administration for both Corporate Office and multiple project sites across India.
The candidate should possess strong expertise in manpower planning, recruitment, employee lifecycle management, labour law compliance, statutory documentation, administration, employee engagement, and HR process development within an EPC/Infrastructure/Construction environment.
Preference will be given to candidates having prior experience in Water Infrastructure, Construction, EPC, Engineering, Infrastructure, Manufacturing, or Project-based organizations.

Key Responsibilities
1. Talent Acquisition & Recruitment

- Handle end-to-end recruitment for Corporate Office and Project Sites.
- Prepare Job Descriptions for all positions.
- Source candidates through job portals, LinkedIn, consultants, references, and campus hiring.
- Conduct screening interviews and coordinate technical interviews.
- Manage offer negotiations and onboarding.
- Build a talent pipeline for future business expansion.

2. Employee Onboarding & Induction

- Complete joining formalities and employee documentation.
- Conduct induction programs.
- Maintain employee records and digital personnel files.
- Issue Appointment Letters, Confirmation Letters, Promotion Letters, Transfer Orders, Experience Letters, and Relieving Letters.

3. HR Operations

- Maintain complete employee lifecycle management.
- Attendance monitoring.
- Leave management.
- Employee database management.
- HRMS management.
- Performance appraisal coordination.




- Employee confirmation process.
- Exit interviews and Full & Final settlement coordination.

4. Payroll & Statutory Compliance
Coordinate payroll inputs and ensure compliance related to:

- PF
- ESIC
- PT
- Labour Welfare Fund
- Gratuity
- Bonus
- Shops & Establishment Act
- CLRA
- Minimum Wages
- Contract Labour compliance

Coordinate with Finance for salary processing and statutory deductions.

5. Project HR Coordination
Coordinate HR activities across multiple project sites including:

- Site manpower deployment
- Labour mobilisation
- Joining formalities
- Accommodation coordination
- Employee transfers
- Travel arrangements
- Site attendance monitoring
- Contractor manpower documentation

6. Performance Management

- Implement KPI-based Performance Management System.
- Maintain employee performance records.
- Coordinate annual appraisal process.
- Support departmental heads in employee development planning.

7. Employee Relations

- Handle employee grievances.
- Promote positive work culture.
- Organize employee engagement activities.
- Conduct disciplinary proceedings where required.
- Ensure adherence to company policies.

8. HR Policies & Documentation
Develop and maintain:

- HR Manual
- Employee Handbook
- Leave Policy
- Travel Policy
- Recruitment Policy
- Performance Management Policy
- Training Policy
- Code of Conduct
- Employee Welfare Programs

9. Learning & Development

- Identify training needs.
- Coordinate technical and behavioural training.
- Maintain training records.
- Organize leadership development initiatives.

Administration Responsibilities
Office Administration

- Manage office administration and facilities.
- Housekeeping supervision.
- Office maintenance.
- Asset management.
- Visitor management.

Project Administration Support
Coordinate with site teams for:

- Accommodation
- Transportation
- Guest House Management
- Office Setup
- Site Infrastructure
- Vehicle Management
- Staff Welfare

Asset Management
Maintain records of:

- Company laptops
- Mobiles
- Vehicles
- Office equipment
- Furniture
- Project assets
- Employee asset allocation

Vendor & Facility Management
Coordinate with vendors for:

- AMC Contracts
- Office maintenance
- Housekeeping
- Security services
- Stationery procurement




- Utility management

Compliance & Documentation
Maintain statutory records related to:

- Office licenses
- Insurance
- Labour documentation
- Employee records
- Contract documentation
- Government inspections
- Audit support

Desired Skills

- Excellent communication and interpersonal skills.
- Strong knowledge of Indian Labour Laws.
- Expertise in recruitment and talent acquisition.
- Experience in payroll coordination.
- Robust documentation and drafting skills.
- Ability to manage multi-location workforce.
- Good negotiation and conflict-resolution skills.
- Strong administrative capabilities.
- High level of integrity and confidentiality.
- Excellent coordination and stakeholder management skills.
- Ability to work under deadlines in a fast-paced EPC environment.

Technical Skills

- MS Office (Advanced Excel, Word, PowerPoint)
- HRMS/Payroll Software
- Google Workspace
- ERP systems (preferred)
- Recruitment Portals (Naukri, LinkedIn, Indeed)

Preferred Industry Experience
Candidates having experience in any of the following industries will be given preference:

- Water Infrastructure
- EPC Companies
- Construction
- Civil Engineering
- Wastewater Treatment
- Oil & Gas Projects
- Industrial Projects
- Manufacturing
- Infrastructure Development
- Government Contracting Organizations

Key Performance Indicators (KPIs)

- Time-to-Hire and Quality of Hiring
- Employee Retention Rate
- Recruitment Closure Ratio
- Payroll Accuracy
- Statutory Compliance (100%)
- Employee Engagement Index
- Training Hours per Employee
- HR Documentation Accuracy
- Site Manpower Availability
- Employee Satisfaction
- Administrative Cost Optimization
- Audit Compliance Score

Personal Attributes

- Self-driven and result-oriented.
- Strong leadership and team management abilities.
- Excellent planning and organizational skills.
- High ethical standards and professionalism.
- Ability to manage multiple priorities simultaneously.
- Willingness to travel to project sites across India when required.
- Positive attitude with a problem-solving mindset.

Why Join Sauber Environmental Solutions Pvt. Ltd.?

- Opportunity to contribute to nationally significant water and wastewater infrastructure projects.
- Exposure to end-to-end HR management in a fast-growing EPC organization.
- Dynamic, entrepreneurial work culture with opportunities to build scalable HR systems.
- Professional growth through cross-functional collaboration with engineering, project execution, procurement, finance, and leadership teams.
- Competitive compensation aligned with experience and performance.

📌 HR & Administration Manager / Assistant Manager (Ahmedabad)
🏢 Sauber Environmental
📍 Ahmedabad