Job Title: AP Analyst
Department: Finance & Accounts

Employment Type: Full Time, Permanent
Education As mentioned above

Role & Responsibility

A. Invoice Processing

- Book and process vendor invoices accurately and timely after validating required approvals and supporting documentation.
- Process purchase order requests in coordination with the Procurement team, ensuring adherence to approval matrix.
- Create and process debit notes and credit notes, ensuring correct linkage to underlying transactions.
- Ensure effective operation of the three way matching process (PO GRN Invoice) and resolve mismatches with Procurement and Operations.
- Ensure correct deduction and accounting of TDS (Withholding tax), GST reversals, GST input eligibility check and other statutory adjustments as applicable.
- Identify, track, and adjust vendor advances against future invoices on a timely basis.
- Follow up proactively with vendors for pending or missing invoices to ensure period completeness.

B. Vendor Master Data & Compliance

- Ensure vendor onboarding and master creation is completed based on approved KYC documents and internal controls.
- Review and monitor MSME (Micro Small and Medium Enterprise) classification and compliance, ensuring correct tagging in vendor master and reporting eligibility.
- Periodically review vendor masters for accuracy, duplicates, and inactive vendors.

C. Reconciliations & Controls

- Perform periodic reconciliations of: Vendor sub ledger vs AP General Ledger
- GRIR / PO accruals vs Goods Received but Not Invoiced
- Vendor ledger reconciliation with confirmations from vendor books (as applicable)
- Investigate and resolve unreconciled balances, aged credits, and long outstanding items on a timely basis.
- Maintain reconciliation working papers to support month end close and audits.

D. Month End Close, Accruals & Provisions





- Review open GRIR and PO listings and coordinate with departments for timely closure of open items.
- Identify goods and services received but not yet invoiced and prepare appropriate expense accruals.
- Ensure timely reversal of prior month accruals and provisions.
- Support accurate cut off of expenses for month end and year end closing.
- Provide support for vendor GST reconciliation

E. AP Reporting & Monitoring

- Review and monitor AP ageing reports to ensure adherence to payment terms and identify overdue items.
- Highlight potential cash flow pressures or vendor disputes to Finance and Treasury teams.
- Track recurring exceptions and recommend process improvements.
- Identify opportunities for automation, standardization, and controls strengthening

F. Cash, Payments & Employee Reimbursements

- Manage and reconcile petty cash operations, including physical verification and certification.
- Process employee reimbursements end to end, ensuring policy compliance, approvals, and accurate posting.
- Coordinate with Treasury for payment scheduling, ensuring invoices are ready for release as per agreed cycles.

G. Import & Customs Documentation

- Coordinate with Customs House Agents (CHA) for clearance documentation and approvals.
- Maintain complete and accurate import documentation, including bill of entry, duty calculations, and statutory declarations.
- Accounting of customs duty, freight, and landed costs.

Key Skills

Agile, Self-starter, Problem Solver, SAP System Savvy, Time management, Stakeholder Management.
Candidate is preferable from Pharmaceutical / Nutraceutical industry, having knowledge in SAP B1.

Disclaimer: This job posting has been aggregated from external source. Role details, content, and availability are subject to change. Applicants are advised to confirm the latest information directly on the company website before applying.

📌 AP Analyst (Ahmedabad)
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