JOB DESCRIPTION: PURCHASE EXECUTIVE

Company Name: EMS INFRA PROJECT LLP

Location: Tragad

Position: Purchase Executive

Department: Procurement / Purchase

1. Purpose of the Role

To ensure timely, cost-effective, and quality procurement of raw materials, consumables, spare parts, and services required for smooth operation of RMC plant and heavy fabrication Factory

2. Key Responsibilities

A. Procurement Planning & Coordination

- Understand material requirements from Production, QA/QC, Maintenance, and Store departments.
- Prepare and process Purchase Requisitions (PR) and convert them into Purchase Orders (PO).
- Ensure availability of critical materials such as:
- Cement, aggregates, admixtures (RMC)
- Steel, plates, sections, welding consumables (Fabrication)
- Machinery spare parts, tools, and consumables

B. Vendor Management

- Identify, evaluate, and develop reliable vendors/suppliers.
- Maintain an Approved Vendor List (AVL) as per ISO requirements.
- Conduct vendor comparison based on:
- Price
- Quality
- Delivery timelines

- Negotiate rates, credit terms, and contracts to achieve cost savings.

C. Purchase Order Management

- Prepare accurate and authorized Purchase Orders with complete specifications.
- Ensure all POs include:
- Technical specifications
- Quantity and delivery schedule
- Payment terms

- Follow up with suppliers for timely delivery.

D. Cost Control & Budget Monitoring

- Ensure procurement within approved budget.
- Maintain cost records and support cost reduction initiatives.
- Compare quotations (minimum 3 quotes preferred for audit compliance).

E. Inventory & Store Coordination

- Coordinate with Stores to:
- Monitor stock levels
- Avoid overstocking or stock-outs

- Support implementation of FIFO / stock control systems.

F.



Quality & Compliance

- Ensure procured materials meet required quality standards.
- Coordinate with QA/QC for inspection and approval.
- Ensure compliance with:
- ISO standards (9001 / 14001 / 45001 as applicable)
- Company procurement policies

- Maintain documentation for audit:

- PR, PO, Quotations, GRN, Invoice

G. Logistics & Delivery Management

- Track dispatch and delivery of materials.
- Coordinate transportation when required.
- Resolve delivery delays and discrepancies.

H. Documentation & Record Keeping

- Maintain proper purchase records:
- Vendor quotations
- Comparative statements
- Purchase Orders
- Delivery records

- Ensure documents are audit-ready at all times.

I. Coordination with Accounts

- Verify supplier invoices against PO and GRN.
- Coordinate for timely payment processing.
- Maintain reconciliation of vendor accounts.

J. Risk & Emergency Procurement

- Handle urgent procurement for breakdowns and site emergencies.
- Develop backup suppliers for critical materials.

3. Key Materials Handled

RMC Plant:

- Cement, sand, aggregates
- Admixtures and chemicals

Fabrication Unit:

- Steel plates, beams, angles
- Welding rods, gases

General:

- Diesel, lubricants
- Electrical and mechanical spares

4. Required Skills

- Robust negotiation and vendor handling skills
- Knowledge of construction / fabrication materials
- Basic understanding of technical specifications
- Good coordination and communication skills
- Working knowledge of ERP / MS Excel

5. Educational Qualification

- Graduate (B.Com / BBA / Engineering preferred/ or any graduate)

6. Experience

- 1 to 2 years in purchase/procurement (RMC / construction / fabrication preferred)

7. Salary

- Salary: As per technical round / interview performance

📌 Walk-in || Purchase Manager (Ahmedabad)
🏢 EMS Infra Project
📍 Ahmedabad