Role & responsibilities

We are looking for a detail-oriented and organized Export Documentation Executive to manage end-to-end export

documentation and coordinate with internal teams, logistics partners, banks, and overseas customers. The ideal candidate

should have sound knowledge of export procedures, shipping documentation, and international trade compliance to ensure

smooth and timely execution of export shipments.

Preferred candidate profile

Key Responsibilities

Export Documentation

• Prepare, verify, and maintain all export-related documents, including:

- Commercial Invoice
- Packing List
- Purchase Order / Sales Contract references
- Shipping Bill
- Bill of Lading / Airway Bill
- Certificate of Origin
- Insurance Documents
- Inspection / Quality / Analysis Certificates
- Fumigation Certificate (where applicable)
- Weight Certificate and other shipment-specific documents
- Customer-specific and country-specific export documents

• Ensure all export documentation complies with customer requirements and international trade regulations.

• Maintain accurate documentation records for audit and compliance purposes.

Shipment Coordination

• Coordinate with Customs House Agents (CHA), freight forwarders, shipping lines, transporters, and warehouse

teams for timely shipment execution.

• Ensure documents are submitted within the required timelines for customs clearance and shipment planning.

• Monitor shipment schedules, vessel bookings, stuffing, dispatch status, sailing schedules, and shipment closures.





• Resolve documentation or logistics-related issues to avoid shipment delays.

Banking & Export Documentation

• Prepare export documentation required for bank negotiations.

• Coordinate with banks for document submission, discrepancy resolution, export realization, and inward

remittance formalities.

• Maintain proper banking and export documentation records.

Internal Coordination

• Coordinate with the Accounts and Finance team regarding export payments and documentation.

• Work closely with Production, Dispatch, and Logistics teams to ensure shipment readiness as per export

schedules.

• Support cross-functional teams to ensure smooth export operations.

Customer Coordination

• Share pre-shipment and post-shipment documents with international customers.

• Respond to customer queries related to shipment status, documentation, dispatch schedules, and vessel details.

• Ensure customer-specific documentation requirements are fulfilled accurately and on time.

Required Skills

• Strong knowledge of export documentation and international shipping procedures.

• Understanding of customs clearance and export compliance.

• Familiarity with banking procedures related to export transactions.

• Excellent coordination and communication skills.

• Solid attention to detail and documentation accuracy.

• Good organizational and time management abilities.

• Ability to manage multiple shipments simultaneously.

• Proficiency in MS Office (Excel, Word, Outlook).

• Experience with ERP systems will be an added advantage.

📌 Export Documentation Executive (Ahmedabad)
🏢 Tusharbhai Malharrao Sarode
📍 Ahmedabad