Position: Executive Assistant
Job Type: Full-time.
Location: Dadar (W), Mumbai
Experience: 5-10 years
Age Limit: 42 years

Role Overview:
We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide comprehensive administrative and operational support to senior management. The ideal candidate will be responsible for managing day-to-day executive activities, maintaining task records, tracking the progress of ongoing assignments, coordinating with various departments, conducting research, and ensuring the timely completion of all action items.

Key Roles & Responsibilities:

- Manage and coordinate the day-to-day activities of senior management.
- Maintain a comprehensive task tracker, recording every assigned task along with its owner, priority, deadline, and current status.
- Follow up regularly with internal teams to ensure timely completion of assigned tasks.
- Prepare daily, weekly, and monthly status reports for management review.
- Record Minutes of Meetings (MoMs) and monitor action items until closure.
- Maintain organized records of correspondence, reports, project updates, and important documents.
- Coordinate meetings, appointments, calendars, and travel arrangements, as required.
- Assist in preparing presentations, reports, and management documents.
- Ensure seamless communication between management and various departments.
- Handle confidential information with the highest level of professionalism and discretion.
- Identify delayed or overdue tasks, proactively follow up, and escalate critical issues to management whenever necessary.
- Support senior management with administrative, operational, and coordination responsibilities.




- Conduct market research, business research, competitor analysis, and industry intelligence to support management decision-making.
- Leverage AI tools such as ChatGPT, Gemini, Claude, and similar platforms for research, content creation, analysis, documentation, and productivity enhancement.
- Manage administrative tasks related to the Director's office while ensuring complete confidentiality and professionalism.
- Demonstrate a proactive mindset, quick learning ability, curiosity, and strong problem-solving skills while handling new assignments.

Qualification:

- Bachelor's degree in Business Administration, Commerce, Management, or a related field.
- 5-10 years of experience as an Executive Assistant, Executive Coordinator, or in a similar role.
- Excellent verbal and written communication skills.
- Strong organizational, planning, and multitasking abilities.
- Proficiency in Microsoft Office (Excel, Word, PowerPoint, and Outlook).
- Experience in maintaining task trackers, preparing reports, and coordinating with multiple teams.
- Ability to work independently while effectively managing multiple priorities.

Preferred Skills:

- Strong follow-up and coordination skills.
- Excellent attention to detail and accuracy.
- Proactive approach with strong problem-solving abilities.
- High level of integrity and ability to maintain confidentiality.
- Experience working in a rapid-paced corporate environment.
- Ability to prioritize tasks and consistently meet deadlines.
- Familiarity with AI-powered productivity tools and modern digital workflows is an added advantage.

Regards,

Lav Chokhani

Talent Corner HR Services

(phone hidden)

[email protected]

📌 Executive Assistant (Male) -Architectural Design Firm -Dadar(W) Mumbai
🏢 Talent Corner HR Services
📍 Mumbai