Hello go-getter

We know that a business only thrives if our people are thriving. Thats why we always put our people first. Our global and diverse team would be happy to support you and challenge you to grow in many ways. Who knows where our joint journey will take you

Siemens Global Business Services (GBS) is a Siemens Service Company that provides innovative digital solutions and customer-oriented business services. With more than 20 years of experience, Siemens GBS taps into its understanding of how organizations and businesses work to seamlessly integrate, digitalize and optimize business processes with a portfolio that covers end-to-end business needs.

Youll make a difference by:

- The Document Administrator will support end-to-enddeliverycoordination of MSDAC products and associated site requirements. The role involves managing documentation, vendor coordination, inspection support, dispatch planning, and ensuring material availability at project sites through effective communication with vendors, back-office teams, and site execution teams.
- Build andmaintaincomprehensive projects and delivery documentation for MSDAC projects.
- Manage end-to-end material tracking from vendor location to project site, ensuringtimelydelivery.
- Perform material reconciliation at vendor locations, including verification of quantities and documentation.
- Plan and coordinate dispatch schedules in alignment with project requirements and site readiness.
- Coordinate inspection activities with internal teams, third-party agencies, and railway/customer authorities.
- Ensure all required documents (inspection reports, dispatch documents,



invoices, etc.) are complete andaccurate.
- Coordinate closely with vendors,logisticsteams, and site teams for smooth execution of dispatch and delivery.
- Track and monitor delivery status, resolving any delays or issues proactively.
- Maintainrecords of material movements, dispatch status, and site acknowledgements.
- Support project teams with documentationrequiredfor site execution and commissioning readiness.
- Ensure compliance with contractual, quality, and documentation requirements.
- Develop and share regular status reports ondeliveryprogress, issues, and risks.
- Identifyand implement process improvements in delivery coordination and documentation handling.
- Support multiple stakeholders including back-office teams, vendors, and site teams for seamless coordination.
- Conduct regular stock checks (monthly/quarterly/annual).
- Prepare reports on inventory status and movement.
- Monitor stock levels and report shortages or excess inventory.
- Issue materials as per requisition andmaintainproper documentation.
- Maintainaccurateinventory records (manualandsystem-based).
- Receive, inspect, and verify incoming materials against purchase orders and delivery notes.

Your success is grounded in:

- Graduate in any discipline (preferably Commerce / Logistics).
- 35 years of experience in project coordination,logistics, documentation, or delivery support roles.
- Basic knowledge of project processes, vendor coordination, and material handling.
- Positive communicationand coordination skills.
- Ability to manage multiple stakeholders and timelines effectively.

📌 Sr.Process Associate - Site Documentation (Mumbai)
🏢 Siemens
📍 Mumbai