Role & responsibilities

Accountabilities Major Activities

Travel Desk

Ensure all request are received from Travel Portal and processed

immediately.

Ensure proactive and positive support from vendor agency.

Ensure job completion as per approved Work Instruction and improving

work instruction whenever there are any changes to the work process.

Maintain a list of Outbound and Inbound travelers and provide them

required support. Sharing of updated list with stakeholders.

Tracking of airport pick up, hotel booking and overall safety of Expat

travelers to India.

Sourcing of Accommodation close to office for long stay Expats.

Ticket & Hotel Booking

Air, Rail and Road ticket to be booked as required for travel.

Keeping list of hotels which are HSSE approved and updating the same

at regular intervals.

Assistance with Hotel Bookings at various National / International

locations.

Maintain MIS for all ticket and hotel bookings.

Ensuring Travel Insurance is provided to all outbound travelers.

Visas

To be point of contact for Visa requirements (agencies available for





guidance).

To keep updated on fortnightly basis the Visa Requirement folder on

Travel Portal. Information to be sourced from Travel Agency.

To understand if employee is travelling for Business or Work and

provide the correct visa.

To keep a track of visas provided and explicit invoices on timely basis

Other requirements like ISOS / Anvil Safety

Coverage, MIS etc.

Ensure that all travelers are covered under ISOS / Anvil for their safety.

In case auto capture does not function then use of manual mode to be

ensured.

Keeping an update MIS and holding discussion with reporting manager

atleast once a month.

Tracking and Issue of Corporate Credit Card for all travelers who

require this facility.

Activation / Deactivation of Access Cards and checking and clearing

payments.

Checking, ratifying and processing weekly invoices and ensuring timely

payments.

Preferred candidate profile

📌 Trave Desk Executive_Kanjur Village Kanjurmarg East (Mumbai)
🏢 TeamLease
📍 Mumbai