Dear Candidate,

Please find below details for Executive Assistance:

Role & responsibilities

- Provide comprehensive secretarial and administrative support to senior executives, including managing calendars, scheduling appointments, and coordinating meetings.
- Organize and maintain documents, records, and files in both electronic and hardcopy formats.
- Prepare correspondence, reports, and presentations, ensuring accuracy and professionalism.
- Handle confidential and sensitive information with the utmost discretion and always maintain strict confidentiality.
- Arrange travel itineraries, accommodations, and transportation for executives, ensuring cost effectiveness and efficiency.
- Screen phone calls, emails, and other forms of communication, and handle inquiries or redirect them to the appropriate person.
- Prepare and process expense reports, invoices, and other financial documents.
- Coordinate and prioritize incoming requests and tasks and follow up on pending matters to ensure timely completion.
- Manage office supplies and equipment and liaise with vendors for maintenance and repairs.
- Assist in the preparation and coordination of meetings, conferences, and special events.




- Maintain a professional and positive attitude while representing the organization to internal and external stakeholders.
- Collaborate with other team members to streamline administrative processes and improve efficiency.

Preferred candidate profile

- IT Services experience
- Bachelors degree in business administration or a related field is preferred.
- Experience: Proven experience as a Secretary, Personal Assistant, or in a similar administrative role for a minimum of 7 to 12 years.
- Excellent verbal and written communication skills
- Strong organizational skills with the ability to prioritize tasks and meet deadlines.
- Proficiency in using Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software. Exceptional attention to detail and accuracy in work.
- Ability to handle sensitive and confidential information with integrity and professionalism.
- Solid problem-solving and decision-making skills.
- Ability to work independently with minimal supervision and as part of a team.
- Flexibility and adaptability to handle changing priorities and work under pressure.

📌 Hiring: Personal/Executive Assistant To the CEO (Navi Mumbai)
🏢 gemini software solutions
📍 Navi Mumbai