Receptionist Cum Admin ( Receptionist Office Administrator)

Role Overview
The Receptionist Office Administrator is responsible for managing the front desk, ensuring a professional first impression for all visitors, and supporting smooth day-to-day office operations through efficient administration, vendor coordination, and discipline enforcement.

Reports To: EA / Managing Partner

Location: Office No.5, 1st Floor, Surya Mahal Building, B Bharucha Rd, Kala Ghoda, Fort, Mumbai Maharashtra .

Qualification Experience

- Graduate in any discipline.
- 2 5 years of experience in Administration, Front Office, or Office Management.
- Experience in vendor management and reception activities preferred.

Success Definition - Office runs smoothly with strong discipline, seamless front desk management, efficient vendor coordination and a professional environment.

Key Responsibilities

Front Desk Reception Management

- Greet all visitors professionally
- Ensure minimal guest waiting time (
- Maintain visitor records
- Handle incoming calls and routing
- Ensure reception area cleanliness

Office Administration

- Maintain office supplies and inventory
- Coordinate housekeeping and maintenance
- Manage courier logs
- Ensure office infrastructure is functional

Vendor Management

- Source vendors (minimum 5 quotes)
- Maintain vendor database
- Negotiate best pricing
- Manage AMC and service vendors

Invoice Billing Coordination

- Collect and verify invoices
- Maintain proper records
- Coordinate with Accounts for payments
- Track due dates

Office Discipline Decorum

- Ensure punctuality and discipline




- Enforce dress code compliance
- Maintain professional environment

Guest Experience Hospitality

- Prepare meeting rooms
- Ensure premium experience
- Offer refreshments to guests

IT Asset Management Coordination

- Maintain inventory of mobiles, laptops and IT accessories
- Track asset issue, returns and handover at onboarding/offboarding
- Coordinate with IT vendor for repairs, replacements and troubleshooting
- Ensure proper documentation and tracking of all IT assets

Pantry Office Support Team Management

- Manage pantry operations (stock, quality, hygiene)
- Supervise office boys and allocate daily tasks
- Ensure meeting refreshments and daily office service readiness
- Maintain discipline and performance standards for support staff

Key Deliverables

- Professional guest experience
- Fully functional office with zero downtime
- Disciplined office environment
- Accurate IT asset tracking
- Productive vendor and pantry management

KPIs

- Guest waiting time
- Admin uptime
- Invoice turnaround time
- Vendor efficiency
- Cleanliness and discipline feedback
- Asset tracking accuracy

Skills Competencies

- Communication skills
- Negotiation ability
- Basic accounting knowledge
- Multitasking ability
- Professional etiquette

Behavioural Expectations

- Presentable and professional
- Proactive and accountable
- Detail-oriented

Disclaimer: This job posting has been aggregated from external source. Role details, content, and availability are subject to change. Applicants are advised to confirm the latest information directly on the company website before applying.

📌 Receptionist cum Admin (Receptionist & Office Administrator) (Mumbai)
🏢 Artha Real Estate
📍 Mumbai