Job Title: Ownership Operations Coordinator (Accounts Payable & Administration)
Location : Noida, Uttar Pradesh & Bangalore
Shift :Permanent Night Shift (US Business Hours)
Employment Type :Full time

About KVA
KVA is a privately owned investment and asset management company with investments in hotels, retail, real estate, and technology across the United States. Our India Ownership Office provides finance, administration, procurement, compliance, and executive support for our U.S. operations.

Position Summary
We are looking for a highly organized Ownership Operations Coordinator to manage accounts payable, administration, contracts, compliance tracking, insurance coordination, and executive support for our U.S. businesses.
This role requires excellent organizational skills, attention to detail, and the ability to coordinate with management companies, vendors, banks, insurance brokers, attorneys, accountants, and contractors.

Key Responsibilities

Accounts Payable

- Receive and review vendor invoices
- Verify invoice accuracy and supporting documentation
- Maintain invoice tracking system
- Coordinate invoice approvals
- Prepare weekly payment schedules
- Monitor payment due dates
- Follow up with vendors regarding outstanding invoices
- Maintain accounts payable aging reports

Administration

- Maintain executive calendars
- Schedule meetings and conference calls
- Prepare meeting agendas and minutes
- Track action items until completion




- Coordinate travel arrangements
- Maintain company contact directories
- Organize digital filing systems

Contract Administration

- Maintain contract database
- Track contract renewals and expirations
- Coordinate contract execution
- Maintain signed agreements

Insurance & Compliance

- Track insurance policy renewals
- Coordinate certificates of insurance
- Maintain business licenses and permits
- Monitor compliance deadlines
- Maintain regulatory documentation

Banking Support

- Coordinate banking documentation
- Maintain banking records
- Assist with account administration

Vendor Coordination

- Maintain vendor database
- Coordinate vendor onboarding
- Collect W-9s, insurance certificates, and required documentation

Special Projects

- Support ownership initiatives
- Coordinate with management companies
- Assist with administrative projects assigned by leadership

Qualifications

- Bachelors degree in Commerce, Business Administration, or related field
- 3 to 6 years of experience in Accounts Payable and Administration
- Excellent English communication skills
- Strong Microsoft Excel and Microsoft Office skills
- Highly organized with exceptional follow-up abilities
- Comfortable working permanent night shifts

Preferred Skills

- ERP experience
- Document management
- Contract administration
- Hospitality experience (preferred but not required)
- US business support experience is a plus

📌 Ownership Operations Coordinator (Accounts Payable & Administration) (Noida)
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