Job Summary:

We are seeking a Backend Coordinator (Sports Operations) with 3+ years of experience to support smooth backend processes for our sports programs and partnerships. The ideal candidate will manage contracts, coordinate with warehouses for timely dispatch of goods, ensure acknowledgements from players, academies, and coaches, and work closely with the finance team for payment processing. This role requires excellent communication skills, stakeholder management, and advanced proficiency in MS Excel for reporting and analytics.

Role & responsibilities

Sports Stakeholder Coordination

- Act as the primary point of contact for players, academies, and coaches regarding dispatch and delivery of products.
- Ensure timely acknowledgement of product receipt and resolve any queries/discrepancies.
- Maintain strong relationships with stakeholders to ensure smooth communication and coordination.

Contract & Documentation Management

- Manage contracts and agreements with academies, coaches, and vendors.
- Track validity, compliance, and timely renewals of contracts.
- Maintain a structured record system for all contracts and agreements.

Warehouse & Dispatch Coordination

- Collaborate with warehouse teams to plan and execute dispatches.
- Monitor product availability and ensure on-time delivery to sports stakeholders.
- Track dispatches and provide regular updates to management and stakeholders.





Finance Coordination

- Work with the finance team for timely processing of vendors, academy, and coach payments.
- Track invoices, approvals, and settlements.
- Ensure accurate reconciliation of payments linked to dispatches and contracts.

Excel & Reporting

- Create and manage MIS reports, trackers, and dashboards for sports operations.
- Use Excel functions (Pivot Tables, VLOOKUP, Conditional Formatting, etc.) to analyze data and generate insights.
- Provide management with accurate reports on dispatch status, payment cycles, and stakeholder acknowledgements.

Key Skills & Competencies:

- Strong coordination skills with sports stakeholders (players, academies, coaches).
- Proficiency in MS Excel and data management/reporting.
- Knowledge of sports equipment/product dispatch processes (preferred).
- Excellent communication and interpersonal skills.
- Organized, detail-oriented, and able to manage multiple priorities.
- Problem-solving mindset with ability to work independently.

Preferred candidate profile

- Graduate in Sports Management, Business Administration, Commerce.
- Minimum 3+ years of experience in backend coordination/operations, preferably in sports, FMCG, or related industries.
- Exposure to stakeholder management in a sports workplace will be a strong advantage.

📌 Backend Coordinator Sports Operations (New Delhi)
🏢 Genxhire Services
📍 New Delhi