Job Description Company Secretary

Job Title: Company Secretary
Department: Secretarial & Legal
Location: Current Delhi
Reports To: Managing Director / Board of Directors
Employment Type: Full-Time

About the Company

Atlantic Publishers & Distributors Pvt. Ltd. is one of India's leading publishing houses, engaged in publishing, distribution, and marketing of academic, professional, and general books. We are looking for an experienced and detail-oriented Company Secretary to ensure statutory compliance, corporate governance, and legal adherence across the organization.

Key Responsibilities

Secretarial & Corporate Compliance

- Ensure compliance with the Companies Act, 2013, Secretarial Standards, and other applicable laws.
- Organize and manage Board Meetings, Committee Meetings, and Annual General Meetings (AGMs).
- Prepare and maintain agendas, notices, minutes, and statutory registers.
- Draft Board Resolutions, Shareholder Resolutions, and other corporate documents.
- File statutory forms, annual returns, and other documents with the Registrar of Companies (ROC) within prescribed timelines.
- Ensure compliance with MCA regulations and other statutory authorities.

Corporate Governance

- Advise the Board of Directors on corporate governance practices and regulatory requirements.
- Maintain statutory records, registers, and corporate documentation.
- Monitor changes in corporate laws and ensure timely implementation.

Legal & Regulatory

- Coordinate with external legal advisors and regulatory authorities.
- Review legal agreements, contracts, and other corporate documents.
- Support legal documentation related to business operations and compliance.
- Assist in due diligence exercises, audits, and corporate restructuring, if required.

Compliance Management

- Ensure timely compliance with applicable labour laws, FEMA, MSME, and other regulatory requirements,



where applicable.
- Coordinate with auditors, bankers, consultants, and government departments.
- Maintain compliance calendars and monitor statutory due dates.

Shareholder & Corporate Records

- Manage shareholding records and statutory filings.
- Handle changes relating to directors, share capital, and corporate structure.
- Maintain records related to shareholders and corporate governance.

Liaison & Coordination

- Act as the primary point of contact for ROC, MCA, statutory authorities, auditors, and consultants.
- Coordinate with Finance, HR, Legal, and Management teams on compliance matters.

Qualifications

- Qualified Company Secretary (Member of the Institute of Company Secretaries of India – ICSI).
- Bachelor's degree in Commerce, Law, Finance, or a related field.
- Additional qualification in Law or Finance will be an advantage.

Experience

- 3–8 years of post-qualification experience as a Company Secretary.
- Experience in a private limited company is preferred.
- Experience in the publishing, manufacturing, or service industry will be an added advantage.

Required Skills

- Strong knowledge of the Companies Act, 2013, Secretarial Standards, and MCA compliance.
- Excellent drafting and documentation skills.
- Sound understanding of corporate governance and legal compliance.
- Proficiency in MCA V3 portal filings and MS Office.
- Strong analytical, organizational, and communication skills.
- High level of integrity and confidentiality.
- Ability to manage multiple compliance deadlines effectively.

Preferred Competencies

- Attention to detail.
- Problem-solving and decision-making ability.
- Strong interpersonal and stakeholder management skills.
- Ability to work independently and under strict timelines.
- Professional ethics and integrity.

Compensation

Competitive salary and benefits, commensurate with qualifications and experience.

📌 Company Secretary (Noida)
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