Job Description

As an Executive Assistant to the Vice President, you will provide high-level administrative and strategic support to enable effective leadership execution. This role requires strong organizational skills, discretion, and the ability to manage complex schedules, communications, and priorities in a fast-paced global environment. You will act as a trusted partner to the Vice President, ensuring seamless coordination of internal and external engagements, while supporting decision-making processes and leadership effectiveness.

ROLES & RESPONSIBILITIES

1. Executive Support & Coordination:

• Manage the Vice President's calendar, meetings, and travel schedules, ensuring optimal time utilization and cross time zone synchronization (IST/EST balance).

• Coordinate internal and external meetings, including proactive preparation of agendas, high-impact alignment materials, and precise meeting minutes.

• Act as a key liaison between the VP and internal/external stakeholders (including the GTC Director layer and strategic offshore vendor partners), ensuring seamless communication and systematic follow-ups.

• Screen, prioritize, and manage incoming communications, including emails, calls, and business requests, handling critical bottlenecks autonomously.

2. Strategic & Operational Support

• Assist in the production and refinement of executive presentations, status dashboards, MIS reporting, and business updates for global leadership reviews.

• Track organizational priorities, core action items, and cross-functional deliverables, safeguarding timely execution across teams.

• Support end-to-end planning and logistics for local leadership meetings, town halls, cultural events, and high-profile strategic initiatives.

• Manage complex travel logistics, expat visitor hosting itineraries, expense reporting,



and corporate vendor coordination activities.

• Maintain meticulously structured documentation, repository records of key discussions, business decisions, and continuous policy updates.

• Ensure absolute adherence to organizational governance processes, compliance frameworks, and strict documentation protocols.

• Drive internal administrative process improvements to enhance executive support velocity, office efficiency, and operational excellence.

• Support sensitive, confidential projects and core global initiatives with complete professional integrity and discretion

Required Experience & Desired Skills:

• 5+ years of experience supporting senior leadership (Director / VP level), preferably in a GCC / GTC or matrixed multinational corporate environment.

• Proven hands-on experience in global stakeholder management, intricate calendar logistics, and cross-time zone coordination.

• Strong exposure to reporting dashboards, Management Information Systems (MIS), and polished executive presentations. Advanced familiarity with modern collaboration suites (MS Teams, SharePoint, Outlook, Office 365).

• Solid willingness to use and integrate generative AI productivity tools to accelerate daily workflow efficiency.

Benefits

• Opportunity to be part of a globally recognized leader in the home improvement sector, deeply committed to operational excellence and sustainability.

• A vital role contributing directly to a rapidly expanding Global Capability Center (GCC) in Chennai, supporting global operations.

• Direct exposure to a diverse, global technology environment and high-impact cross-functional team collaborations.

• Competitive compensation package along with comprehensive corporate benefits.

• Clear pathways for career advancement and continuous professional learning opportunities within a high-performance organization

📌 Executive Assistant (Chennai)
🏢 Saaki Argus And Averil Consulting
📍 Chennai