Duties & Responsibilities:

1. 1. Financial Documentation & Data Management:
2. Prepare finance-related documents, vouchers, invoices, payment requests, debit/credit notes, and supporting documentation.
3. Ensure accurate and timely data entry of financial transactions into the accounting system.
4. Maintain proper documentation for all financial transactions in compliance with company policies.
5. Verify the completeness and accuracy of supporting documents before processing.

2. Record Maintenance & Filing:

1. Maintain organized physical and electronic records of financial documents.
2. Ensure proper filing of invoices, receipts, payment records, statutory documents, and other finance-related records for easy retrieval.
3. Maintain confidentiality and security of financial records and company information.
4. Support document retention and archival processes in accordance with company policies.

3. Accounts Payable & Accounts Receivable Support:

1. Assist in processing vendor invoices and preparing payment documentation.
2. Support customer invoicing and maintain records of collections and outstanding receivables.
3. Coordinate with internal departments and vendors/customers to resolve invoice and payment-related queries.
4. Assist in maintaining vendor and customer master records.

4. Schedule Preparation & Reconciliations:

1. Prepare periodic financial schedules, reports, and reconciliations as required by the Finance team.
2. Assist in preparing bank reconciliations, ledger reconciliations, and account schedules.
3. Support reconciliation of customer, vendor, and general ledger balances.
4. Highlight discrepancies and assist in resolving reconciliation issues promptly.

5.



Month-End & Year-End Closing Support:

1. Provide support during monthly, quarterly, and annual financial closing activities.
2. Assist in compiling financial information required for management reporting.
3. Ensure supporting documents are available and organized for closing activities.
4. Coordinate with internal stakeholders to obtain required financial information within stipulated timelines.

6. Audit & Compliance Support:

1. Assist during internal, statutory, tax, and other financial audits by providing required documents and schedules.
2. Prepare audit working papers and support the Finance team in responding to auditor queries.
3. Ensure financial records are maintained in accordance with applicable accounting standards, statutory requirements, and company policies.
4. Support compliance with GST, TDS, PF, ESI, Qualified Tax, and other statutory requirements by maintaining relevant documentation as required.

7. MIS & Reporting:

1. Assist in preparing periodic MIS reports and financial summaries.
2. Generate routine reports from ERP/accounting systems as required by the Finance Manager.
3. Ensure timely submission of reports while maintaining data accuracy.

8. Administrative & Cross-Functional Support:

1. Coordinate with internal departments for finance-related documentation and approvals.
2. Provide administrative support to the Finance department whenever required.
3. Assist in process improvement initiatives to enhance efficiency and accuracy within the Finance function.
4. Perform any other duties or responsibilities assigned by the Finance Manager, immediate supervisor, or Management from time to time in line with business requirements.

📌 Executive-Finance (Chennai)
🏢 ELITE DIGITAL LOGISTICS
📍 Chennai