JOB DESCRIPTION
I. JOB DETAILS
Job Title
Executive / Senior Executive
Admin
Department
Role
Functional & Administrative
Reporting to
II. JOB PURPOSE
Admins have to manage budgets, track expenses, and process invoices by collaborating with the finance department, for the
procurement of office essentials. Also to ensure that the organization's premises are kept clean. Manage the Off Role employees and
share the input for payroll processing.
III. KEY RESPONSIBILITIES
Manage Housekeeping & Security staff
Monitoring daily activities and ensuring the respective job is done
Monitor daily attendance and share the same with the HR for Payroll
Ensure Time office as the organization needs is practiced
Off Roll
Employees
Monitoring employees late coming
Maintaining Employee Leave records and ensuring that the biometric attendance monitoring system is
implemented properly on a day to day basis.
Maintaining vendor contracts and ensuring renewal is done as and when required
Connect with the vendors and share updates on a weekly basis
Ensure facility is kept clean at all times
Daily check to be seen in Restrooms / Pantry / Floor Area / Outside Premises & Parking area
Facility
Managment




Deep cleaning is to be done in all areas of the facility once in 2 weeks
Service maintenance of Electricals (AC / Fan / Lights and switches etc)
To discard scrap materials on approval obtained from the management on a weekly basis
To manage stock keeping in Stationaries / Toiletries / Pantry item
Monitor usage of the stock and ensure justification on the same
Identify vendors for procurement of materials and ensure the best quotation
Management & Ensure that the inventory is managed well and forecast is to be made
Vendor
Stock Keeping
Maintain MIS on Expenses
Solve vendor issues regarding shipments, billing, and statements
Payments are to be made before the due date
Monitor the following registers - Courier / Staff movement register
Manager Front Office acctivities
General
Activities
Drinking water bubble top to checked on a weekly basis
IV. DECLARATION
I have gone through the Job Description. I have read and understood the contents of the Job Description.
I hereby declare that the said Job Description shall be binding on me. I acknowledge receipt of a copy of the Job Description.
Signature & Date of the employee

📌 Administration Executive (Chennai)
🏢 Entity 1 Value Emission
📍 Chennai