Role Overview

As the Executive Assistant, you will be the backbone of our daily operations. You will not just manage a calendar; you will handle diverse responsibilities across administrative support, local operations, basic financial tasks, and special projects. Your goal is to maximize the Founder's time and ensure the business runs smoothly across all areas.

Key Responsibilities

Executive Support & Schedule Management

* Calendar management: Proactively manage, organize, and prioritize the Founder's daily schedule and meetings.

* Gatekeeping: Act as the primary point of contact between the Founder, team members, clients, and industry partners.

* Travel logistics: Coordinate seamless domestic and international travel, including flights, hotels, and detailed itineraries.

* Communications: Screen, sort, and draft responses for incoming emails, phone calls, and business inquiries.

Operations & Small Business Coordination

* Petty cash management: Maintain, track, and reconcile the office petty cash fund with exact record-keeping.

* Financial tasks:



Handle physical banking needs including depositing checks, retrieving documents, and coordinating with bank staff.

* Meeting preparation: Attend key meetings, take concise minutes, and track actionable deliverables to ensure completion.

* Document creation: Draft, format, and edit corporate presentations, investor decks, reports, and memos.

* Expense tracking: Process monthly expense reports, invoices, and basic financial documentation.

* Vendor management: Coordinate with software vendors, office suppliers, and external service providers.

Special Projects & Cross-Functional Help

* Local running: Run business-related errands independently, including picking up office supplies, handling mail, and sourcing event materials.

* Event planning: Organize internal team functions, virtual webinars, and external corporate networking events.

* Ad-hoc tasks: Adapt quickly to provide operational support to product, sales, or marketing teams as needed.

📌 Administration Assistant (Chennai)
🏢 GolfBioMech
📍 Chennai