Position: Purchase Executive

Location: Chennai

Job Summary

We are seeking a detail-oriented and proactive Procurement Engineer / Purchase Executive to manage procurement activities including RFQs, purchase orders, vendor development, subcontractor coordination, and audit compliance. The candidate will be responsible for ensuring timely, cost-effective, and accurate sourcing of materials and subcontractor services while maintaining quality and budget requirements.

Key Responsibilities

1. Review material and subcontractor purchase requests for scope, quantity, and technical specifications.
2. Float RFQs to approved vendors and subcontractors and collect quotations for evaluation.
3. Validate and compare quotations based on technical specifications, pricing, payment terms, and delivery schedules.
4. Prepare comparative statements and participate in negotiations with vendors and subcontractors to achieve the best commercial terms.
5. Prepare and issue Local Purchase Orders (LPOs) with proper approvals and coordinate with QS teams for budget validation.
6. Track procurement schedules and follow up on critical deliveries to ensure timely receipt of materials and services.
7. Resolve vendor-related issues and coordinate with internal teams for smooth procurement operations.
8. Support vendor development activities including cost analysis, rate negotiations, delivery term discussions, and onboarding of new vendors.
9.



Maintain organized procurement records including quotations, LPOs, approvals, agreements, and vendor documents for audit and management requirements.
10. Prepare procurement reports and ensure advance payments are processed as per agreed LPO terms.

Required Skills & Competencies

- Strong knowledge of procurement and vendor management processes
- Excellent negotiation and cost analysis skills
- Good understanding of audit and compliance requirements
- Robust organizational and documentation skills
- Effective communication and coordination abilities
- Problem-solving mindset with focus on cost efficiency
- Proficiency in MS Office / G Suite and procurement software

Key Performance Indicators (KPIs)

- Timely issuance and accuracy of RFQs and purchase orders
- Effective vendor follow-up and delivery coordination
- Compliance with procurement policies and audit standards
- Cost savings achieved through negotiations and sourcing strategies
- Accuracy and completeness of procurement documentation and reports

Qualification

- BE / B.Tech / Diploma in Mechanical, Civil, Electrical, or related field

Experience

- 3+ Years of experience in Procurement / Purchase functions
- Preferred experience in Construction, Interiors, Fit-outs, or MEP projects

Preferred Industry

- Interior Fit-outs
- Construction
- MEP Projects
- Infrastructure Projects

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📌 Procurement Executive (Chennai)
🏢 TopRock Global
📍 Chennai